You will need

• - trade union resolution;
• - employment contract;
• - internal regulations;
• - schedule form;
• - pen.

Instructions

Make a work schedule for guards for each reporting period. Consider one month of work as the reporting period. When drawing up a schedule, take into account the opinion of the trade union committee and the employee himself.

When drawing up a schedule, take into account Article 94 of the Labor Code of the Russian Federation. Moreover, if your salary includes a summary account of working hours for the reporting period, then you have the right to draw up any schedule. For example, each guard can work 24 hours, but after the work shift there must be at least 48 hours of rest. For continuous security of the enterprise, you will have to hire 3 guards.

If you set a work schedule of 24 hours on and 72 hours off, then you will have to hire 4 guards.

Having established a schedule of 8 hours, that is, a three-shift work order, 3 guards will guard the enterprise per day of work. Each watchman, according to labor legislation, can work no more than 6 days a week, which means you will have to hire 1 or 2 more shift employees.

You can set the 12 hour clock work shift. According to the Labor Code with a 12-hour working day work time cannot exceed 40 hours per week. That is, the legislator allows the employer to apply any work schedule, the main thing is that it alternates with the prescribed rest, the duration of which cannot be less than 42 hours per week (Article 110 of the Labor Code of the Russian Federation).

Installed schedule The break for rest and eating should last from half an hour to two hours. Calculate the standard number of working hours per month in accordance with the Production calendar for the current year. If the actual number exceeds the norm, take into account the overtime hours as overtime at the end of the working period.

Video on the topic

Helpful advice

Article 103, Part 3 of the Labor Code of the Russian Federation establishes mandatory approval of the developed shift schedule with the representative body of workers. Usually this is a trade union committee. If your enterprise does not have one, then it is necessary to create such a body - the Workers' Council.

Sources:

• rotating schedule is like in 2019

At some enterprises with a continuous production cycle or those whose activities are related to the provision of services around the clock, there is a need for personnel to work shifts. This is allowed and regulated by Article 103 of the Labor Code of the Russian Federation. According to the law, shift work of personnel can only be carried out in accordance with schedule shifts agreed upon with the employee representative body.

Instructions

If you have a need to change the operating mode of an enterprise and transfer it to a shift system, then you need to formalize everything legally correctly, since this is associated with a change in working conditions. In this case, changes are made to the employment contract, this is done with the agreement of the parties. This means that changes must be coordinated with the trade union committee or any other representative body of employees.

According to Article 103 of the Labor Code of the Russian Federation, the number of daily shifts can be set to 2, 3 or 4. Accordingly, their duration can be 12, 8 or 6 hours. Shifts lasting 24 hours are contrary to the Labor Code of the Russian Federation. According to the features technological processes at your enterprise, determine what shift length will be optimal for you. Immediately establish an accounting period at the end of which the balance of working time and calculation of working hours will be ensured - week, quarter, year.

When drawing up a schedule, it is necessary to take into account several mandatory parameters, the effect of which is enshrined in the Labor Code of the Russian Federation. Thus, the duration of an employee’s weekly uninterrupted rest must be at least 42 hours, and the duration of rest between two in a row must be at least twice the duration of the shift.

Please note that except for the cases specified in Article 96 of the Labor Code of the Russian Federation, the duration is set to 1 hour less. In prev holidays this rule also applies, but if the production technology does not allow such a reduction, the employee has the right to additional rest time or additional pay as for overtime.

Schedule the duration of rest and lunch breaks for each shift. Determine, taking into account its actual number, per employee per month. Calculate the standard working time in accordance with the production calendar for the current year. If there is a fact of overtime, then all overtime hours must be taken into account at the end of the accounting period and paid as overtime.

Sources:

• sample shift work schedule

Tip 5: How to create a shift work schedule in 2019

Make a replacement schedule required at an enterprise where the production process is not limited by the average duration of the daily working day established by the Labor Code of the Russian Federation. Working multiple shifts may be necessary effective use machines and equipment, increasing the volume of products or services provided to the population. The labor process at such an enterprise is carried out in accordance with schedule ohm shifts

Instructions

Shift work is a special regime and its conditions should be separately stipulated in the employment contract. If such a need has arisen for the first time, agree on the possibility of changing the conditions with the representative body of workers or the trade union committee. If an agreement is reached between the parties, then changes are made to the collective agreement. Coordination with the trade union is not required if the introduction of a shift is due to a change in organizational or technological working conditions and is confirmed by a separate order.

When drawing up a shift schedule and it is permissible to introduce summarized worker accounting, since it is not always possible to comply with the maximum working time of 40 hours per week. The established norm of hours must be observed on average for the accounting period. Consider which accounting period you should choose to ensure your working time balance: quarter, quarter or year. The accounting period must coincide with the production cycle that operates at your enterprise; it cannot be more than a year.

Set the duration of rest between shifts, according to Article 110 of the Labor Code of the Russian Federation, it cannot be less than double the duration of the shift. Please also take into account that the law establishes total time for weekly uninterrupted rest of at least 42 hours.

Provide in schedule e procedure for handing over/receiving a shift. Set the time allotted for lunch breaks and rest breaks; their duration should not be more or less than 30. Describe the employee's procedure in the event of a no-show by his replacement.

The schedule must provide for the duration of the shift in the event work at night and on holidays. Night time is considered to be from 10 pm to 6 am. In accordance with Art. 154 of the Labor Code of the Russian Federation provides for increased payment for each hour work in this period.

When compiling schedule but keep in mind that overtime and overtime hours are not included in it. Determine the standard amount of working time for each month based on the production time for the current year. If the number of hours actually worked exceeds the norm, then take them into account as overtime and calculate them at the end of the accounting period.

Shift schedule work approve it with the head of the enterprise and coordinate it with the representative body of workers or the trade union committee, bring it to the attention of workers no later than 1 month before implementation.

U employees Each individual company or organization has its own work. It is individual for each company, regardless of the product manufactured. However, there are some general standard requirements that typically apply to the preparation of a document such as schedule work.

Instructions

A watchman is a hired employee whose profession belongs to the general classification and has nothing to do with security guards working with a license allowing armed security of an enterprise. You can set any work schedule for a watchman, it depends on the conditions specified in the employment contract, and pay according to tariff categories 016-94.

You will need

• - calculator or 1C program;
• - schedule.

Instructions

Specify the guard's salary when drawing up an employment contract. In accordance with Resolution of the State Committee for Labor 58/3-102 and the Ministry of Labor of the Russian Federation 15A, you can set a guard’s salary or tariff rate.

You can set the watchman's work schedule to 24-hour, 12-hour or 8-hour. Calculation wages produce in accordance with general rules, based on the total number of hours worked in the month.

If you work night shifts, which, in accordance with the Labor Code of the Russian Federation, begin at 22 o'clock and end at 6 o'clock, then add 20% to your total earnings, unless otherwise specified in internal legal acts enterprises.

For work on national holidays, make double payment regardless of the watchman’s work schedule. If an employee has expressed a written desire to receive an additional day of pay instead of double pay, then pay for work on holidays in a single amount.

For example, if a watchman’s hourly wage rate is 100 rubles per hour of work, then separately calculate all working hours on night shifts, multiply by 100 and 20%. Calculate pay for day shifts separately. If the accumulated calculation of working hours exceeds general norm in a working month, based on the number of working days in a given month, multiplied by 8, then multiply all overtime hours by 200 rubles.

Labor legislation suggests the existence of different types labor activity. The vast majority of the working population in our country have a 5/2 work schedule, that is, five working days and two days off. However, the specifics various types work activity dictates the need for other work schedules.

In some cases, production cannot be stopped and workers have to work essentially twenty-four hours. But not a single person is able to work without resting, and labor law this is expressly prohibited. What to do? There is a way out of this situation - a shift work schedule. This type labor activity involves the work of employees closed loop, after a certain amount of time, regardless of the calendar day, day of the week, holidays or weekdays.

Legal content and application of the schedule

Let's take a closer look at what a shift schedule is. The presence of a shift work schedule does not cancel the guarantees and permitted labor rules established by labor law. The rule of a 40-hour work week must be observed. That is, regardless of the availability of shift work, its total duration cannot exceed forty hours per week. Recycling permitted by law must be appropriately paid or otherwise compensated.

The shift schedule is drawn up by the head of the department of the enterprise in which shift work is practiced. This document additionally approved by the head of the organization and, in the form of an order for the company, issued by the personnel department. A properly approved shift schedule is mandatory not only for the company’s employees, but also for its management.

Each of them gets acquainted with the schedule upon signature. interested workers enterprises and their management. Regardless of what day of the week the employee’s shift occurs, wages are paid in accordance with the established tariffs. If a shift falls on a non-working day or a holiday, mandatory additional payments for work on such days are not made to shift workers.

Features of operating mode accounting

For shift work, as well as overtime, in accordance with the shift schedule, an additional payment to the basic salary for the position held may be established. Additionally, additional leave or other types of social incentives (additional food, vouchers to dispensaries, etc.) may be provided.

This incentive may be provided in connection with shift work, harmful conditions labor, processing or other reasons. The rules for providing additional material incentives to employees must be mandatory internal, local act employer company, for example, regulations on bonuses for company employees.

Below is one of the shift schedule options, the form of which is approved by the relevant authorities executive power our country. However, depending on other circumstances, other forms of this document may be used.

Shift schedule

Open joint stock company I approve
"______________________" Deputy general director Shift schedule ___________ ________________ /___________//
(month)

_____________________________ "___" ___________ 201__.
(name of structural unit)

№ p/p

Surname, initials, job title

Days of the month

E. Dirkova, auditor

Many companies have a production need to organize round-the-clock duty. The constant presence of staff can be ensured on our own. Most often, duty officers work on a “every three days” schedule. Let's consider the features of accounting and payment for their labor.

To service a continuously operating post (responsibility center), the administration forms a group of workers. The general working time fund (24 hours a day at one workplace) is distributed among employees of this group in accordance with the requirements of labor legislation, the terms of collective and labor agreements.

Shift schedule required

The employment contract determines the duration daily work(shifts). Labor legislation does not prohibit the use of 24-hour shifts. Article 94 of the Labor Code clarifies that certain categories of workers cannot be hired under such conditions. For example, an employee under 18 years of age cannot be assigned to daily duty. Pregnant women are not allowed to work at night (Article 96 of the Labor Code of the Russian Federation). Article 103 of the Labor Code also contains a number of fundamental requirements:

• the work of the duty officers must be organized in accordance with the shift schedule;
• The shift schedule is brought to the attention of employees no later than one month before it comes into force. This means that the employee must be familiarized with the duty schedule for December before November;
• Working two shifts in a row is prohibited. If the duty period lasts 24 hours, then it is unacceptable to engage an employee for two shifts in a row.

The absence of a shift schedule or an employee working two shifts in a row are classified by labor inspectorates as administrative offenses. Responsibility for all types of violations of labor and labor protection legislation entails the imposition of an administrative fine under Article 5.27 of the Code of Administrative Offenses:

• for officials - in the amount of five to fifty minimum sizes wages;
• for persons carrying out entrepreneurial activities without forming a legal entity - from five to fifty times the minimum wage or administrative suspension of activities for up to 90 days;
• on legal entities– from three hundred to five hundred minimum wages or administrative suspension of activities for up to 90 days.

But if executive has previously been subject to administrative punishment under this article, he faces disqualification for a period of one to three years.

How to create a shift schedule

It is convenient to draw up a shift schedule using the form provided for the working time sheet. For this purpose, in the unified form of report card No. T-13, columns 1 - 6 are used. But they are not enough - it is necessary to provide additional column for the signature of each employee certifying (indicating the date) that he has read this document.

When working in shifts, the working hours include a working week with days off on a staggered schedule. This wording is enshrined in Article 100 of the Labor Code. The legislation does not clarify what the duration of such working week in days. Therefore, the employee’s employment contract fixes a conditional average indicator - the length of the working week in hours. But how to define it?

The legislation does not clarify the concept of “normal working hours”. However, within the meaning of Article 91 of the Labor Code, this is the time allotted for performing labor responsibilities and agreed employment contract. This article introduces a maximum duration of normal working hours during the week - 40 hours. Therefore, when using a sliding schedule, the employer is forced to set the employee a certain length of the working week, also in hours. This inherently average annual figure cannot exceed 40 hours.

Working hours are regulated by the decision of the employer, taking into account the opinion of the elected trade union body or on the basis collective agreement(Articles 159, 160 of the Labor Code of the Russian Federation). In this case, the length of time worked for the selected accounting period should not exceed the normal number of working hours. Therefore, during the accounting period, the employer keeps summarized* records of working time. And the established length of the working week is used when calculating vacation pay (clause 13 of the Decree of the Government of the Russian Federation of April 11, 2003 No. 213).

Example 1

The employer will have to determine the length of the duty week. Weekly working time – 168 hours (24 hours a day) 7 days). If we distribute this load among five people on duty, then each of them will have to spend an average of 33.6 hours (168/5). But with four people on duty per employee, on average there will be 42 hours a week (168/4).

Normal number of working hours

The concept of the normal number of working hours is explained by the Ministry of Labor Resolution No. 65 of December 29, 1992 (hereinafter referred to as Resolution No. 65). The norm should be calculated on the basis of the calculated schedule of a five-day working week (clause 2 of Resolution No. 65). For practical application The rule contained therein requires that the length of the employee’s working week be 40 hours or less:

The new, amended version of Article 104 of the Labor Code, which came into force on October 6, 2006, essentially did not change this provision. Its wording does not contradict the explanations of the Ministry of Labor (Resolution No. 65). It cannot be said that the normal number of working hours now coincides with the weekly working hours set by a particular employer. It is still tied to the standard “five-day week”. This principle is used to determine the number of personnel required to ensure round-the-clock duty.

We draw up a staffing schedule

The company's need for duty must be reflected in staffing table. This primary document requires indicating not only the name of the position of the duty officer (watchman, security guard, etc.), but also required amount such staff units.

When planning the number of staff on duty, it is necessary to remember about the possibility of temporary disability and social guarantees. Every employee is entitled annual leave at 28 calendar days(Article 115 of the Labor Code of the Russian Federation). And, besides, additional holidays may be due to certain categories of employees or established by a collective agreement.

Example 2

There are two options for calculating staffing levels per one workplace with round-the-clock operation depending on the length of the working week. It is taken into account here that on pre-holiday days the length of the working day should be reduced by one hour (Article 95 of the Labor Code of the Russian Federation). And in addition, you can control that the amount of overtime during the year does not exceed 120 hours (Article 99 of the Labor Code of the Russian Federation).

Using this algorithm, it is easy to calculate that for a staffing level of 4 people with a maximum permissible “average” working time of 40 hours per week, overtime for an employee will be 370 hours per year. In other words, staff reduction will entail a violation of labor laws.

How to choose an accounting period

Summarized accounting is based on the fact that the employer has the right to increase the “control”, that is, accounting, period, from one week to a year (Article 104 of the Labor Code of the Russian Federation). The accounting period is determined by the specifics of production. There are industries in which the workload on personnel is seasonal. For example, for boiler room attendants, the main peak of employment occurs during heating season, and the guards have educational institution– from September 1 to June 30. In such cases, vacations are planned during the production “lull”. And the accounting period is chosen so that its duration obviously exceeds the period of intensive work. In our examples, this accounting period will be a year. The point of a long accounting period is to minimize overtime within its limits and smooth out the seasonal overload of the employee. You can set the usual accounting period for these employees - a month. After all, work schedules will have to be drawn up for the entire accounting period at once (clause 3 of Resolution No. 65). And planning the employment of specific employees for the long term is a thankless task.

One more detail should be paid attention to: for the enterprise as a whole, only the duration of the accounting period and the date of its introduction are established. And for each newly hired employee, the accounting period will be counted from the moment of his hiring. Accordingly, he will have to determine the normal number of working hours on an individual basis.

Peculiarities of remuneration for duty officers

Remuneration based on a monthly salary for duty officers with cumulative recording of working hours is not entirely suitable. It unjustifiably complicates the work of accounting and does not fully take into account the economic interests of employees. It is much more practical to apply a per-shift rate, especially in situations where the schedule is compressed to replace an absent employee. The tariff applies to the shift as a whole. The daily shift is not divided into day and night parts. Pay in increased size You won't have to pay for night work. In addition, there are no problems with payment for a month that is not fully worked.

Overtime is included in expenses

Overtime hours can only be identified at the end of the accounting period. They are paid at an increased rate: for the first two hours - no less than one and a half size, for subsequent hours - no less than double (Article 152 of the Labor Code of the Russian Federation). Overtime hours are recorded in the employee’s personal account - in columns 26 and 27 unified form No. T-54. A long accounting period will be unprofitable for the employer if it accumulates a large number of overtime for double tariff. This consideration would argue for a short-term monthly reference period.

The question arises: is it possible to include overtime in labor costs for income tax purposes? The Ministry of Finance in a letter dated February 2, 2006 No. 03-03-04/4/22 gives a positive answer to it. But the employer has the right to take into account such expenses, including beyond 120 hours, only if the obligation to overtime work is provided for in the employment contract.

Line no.	Indicators	Calculation procedure	If 40 hours a week	If 36 hours a week
		1	2	3
1	Established weekly working hours, hours	Management decision	40	36
2	Annual working time fund for one post (responsibility center), hours	24 hours x 365 days	8760	8760
3	Standard working time per employee per year, hours	By production calendar 5 day week	1980	1781,6
4	Demand for workers, people	page 2 / page 3	4,4	4,9
5	Duration of the employee's annual paid leave, hours	28 days / 7 days x page 1	160	144
6	Norm of employee working time for the year, taking into account vacation, hours	p. 3.– p. 5	1820	1637,6
7	Demand for workers taking into account planned vacations, people	page 2 / page 6	4,8	5,3
8	Number of staff, units	rounding to whole units page 7	5	5
9	Annual resource of working time of full-time personnel, hours	page 8 x page 6	9100	8188
10	Overtime per year for all personnel, hours	page 2 – page 9	340	572
11	Overtime per year per full-time employee (on average), hours	page 10 / page 8	No	114,4

it is important

The standard working time for certain periods is calculated according to the estimated schedule of a five-day work week with two days off on Saturday and Sunday, based on the following duration of daily work (shift):

• with a 40-hour work week – 8 hours,
• if the working week is less than 40 hours - the number of hours obtained by dividing the established working week by five days (clause 2 of Resolution No. 65).

it is important

The rule on postponing days off that coincide with holidays does not apply to a department operating around the clock (Resolution No. 65). But if the shift falls on a non-working holiday, then it is paid at a double rate (Article 153 of the Labor Code of the Russian Federation).

Some businesses or services, such as lifeguards, operate 24 hours a day, seven days a week. This approach is objectively necessary and socially significant. For commercial enterprises, this option of using the working time of their employees is also sometimes justified. For example, the property of an enterprise requires 24-hour security.

Shift schedule

Not always a standard daily work schedule for the entire team can be considered beneficial both for the employer and for the employees themselves. To ensure continuity production process, optimizing the use of equipment and obtaining maximum output may require shift work. Typically, two-, three-, or four-shift schedules are established. At the same time, strict time frames are determined for each shift.

Shift schedule, sample excel

When to use

Most often, shift mode work activity is used when equipment downtime can cause serious damage to the enterprise. If the work requires attentiveness, regular rotation of groups of workers is essential. This allows you to maintain quality high level, reduces the risk of industrial injuries and increases production volumes.

Work in shifts and in institutions providing emergency assistance: doctors, emergency workers, gas and fire services, police. At the same time, it is quite common, for example, for guards to have a shift work schedule.

Number of shifts and workers in them

If we talk about the time period of one shift, then the range of options ranges from 3 to 12 hours in one day. The number of shifts is set by the management of the enterprise and is determined by the specifics of the production process and the degree of workload. The shift schedule (can be found online, for example, in our article) can be applied year-round or seasonally - during periods of increased demand for certain products. Social services operate in this mode all year round.

The number of workers on each shift is not limited. When drawing up the next shift schedule for 2019, the employer is obliged to take into account the opinion of the trade union and formalize the document as an annex to the collective agreement.

The updated shift schedule (Article 103 of the Labor Code of the Russian Federation) must be brought to the attention of each employee at least a month before it comes into force. Schedule two or more shifts in a row for the same group of workers Labor Code strictly prohibits.

Why is it needed?

Drawing up a shift schedule is a mandatory action, documented by internal regulations. Without it, it is almost impossible to correctly take into account the working time of employees and charge them an adequate salary. Moreover, regulatory authorities must check the availability of the schedule and fine violators for its absence.

Legislative regulation, mandatory conditions

The main document regulating the preparation of a shift schedule is the Labor Code of Russia:, as well as Part 3 Article No. 103. These articles state:

• the maximum allowable amount of working time is no more than 40 hours;
• having a lunch break;
• uninterrupted rest of at least 42 hours weekly;
• ban on working more than two shifts in a row.

The process of creating a shift schedule

The number of shifts, employees in them and the transition of employees from one shift to another are regulated by the schedule. When working at night, the shift is reduced by one hour. Some employees are allowed to work on night shifts only with their written consent. These categories include:

• young mothers whose children have not reached the age of three;
• disabled people or their parents (until they reach the age of majority);
• caregivers;
• single mothers or fathers, as well as guardians of children under five years of age.

Watchmen's shift schedule, sample for 3 people

Work schedule for guards in kindergarten, sample (three guards) for 2019

Using this sample, you can easily draw up a shift schedule for guards (sample) for 4 people. The employer is obliged to develop work schedules for guards in such a way that, in general, during the year the number of working hours does not exceed the established norm (1981 hours).

Shift schedule two to two with a 12-hour working day

When drawing up such a schedule, it is important to ensure that in the case of a summarized accounting of the working period there are no violations, and it fully satisfies the requirements of the shift schedule Art. 103 Labor Code of the Russian Federation.

Let's give an example.

When working 12 hours a day, an employee works 30 / 2 × 12 = 180 hours in a month. Therefore, there is an overtime of 20 hours. And it is necessary to strictly observe the number of days off during the week and month. Total working hours per month should not exceed 167. Another feature of the 2-by-2 schedule with a 12-hour shift is that the employee also works on official days off, i.e., on public holidays. At the same time, his work is paid according to the rules