How to make a request to the archive to confirm the experience? How to make a request to the archive of another city for registration of a pension sample Request for documents for a pension

When the time comes to think about your pension, a person understands that the documents on the basis of which it is calculated must be in perfect order. But what if this is not the case? Is it possible to do something so that the actual experience is not lost?

For the most part, the problem is solved on the basis of data from centralized pension accounting. But it has been in effect since 2002. And if the ambiguities in the documents refer to an earlier period? In this case, all that is needed is to make a request to the archive.

Dear readers! The article talks about typical ways to solve legal issues, but each case is individual. If you want to know how solve exactly your problem- contact a consultant:

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In what cases to apply

When the pre-retirement age comes, getting a pension becomes a very important issue in life. Not only its value, but also the exit time depends on the length of experience. But that's not the only thing what is important for. It is taken into account in some other cases:

• receiving various social services;
• the amounts of the respective payments.

Of course, if during the working life all entries in the work book were made on time and correctly, in accordance with the requirements of the law, then this book will be a sufficient basis for making accrual calculations. But in real life it often happens differently:

1. Sometimes labor activity is not recorded properly, and documents are not drawn up correctly, in relation to legislation.
2. It happens that a personnel officer forgets to make the appropriate entries, and they simply are not in the work book.

When it becomes necessary to restore data on seniority, the simplest situation occurs when the enterprise continues to operate and you can directly contact it in order to restore lost data. Unfortunately, this is not always the case. Until 2002, until he started working There have been many changes in the economy. Years later, the necessary information can be found in most cases only in the archives.

How to make a request to the archive to confirm the length of service

First of all, you need to understand that sometimes finding the right documents is a long and rather complicated matter. There are many archives and sometimes you first need to find the institution where the desired document is stored.

Sample Application

The form of appeal to the archive is free. There is no special form established by law for this. However when writing an application, the document must contain the necessary data:

1. It should be noted to which archival institution the request is addressed.
2. Then, without fail, you must specify the personal data of the person who is dealing with. This includes: surname, address, year of birth and other personal data.
3. You must provide a telephone number where the archivist can contact the applicant.
4. Then comes the name of the document itself. In this case, we are talking about a statement.
5. The text of the document sets out the essence of the request as specifically as possible. Here specific questions are asked about what kind of data is needed.
6. At the end put the date and signature.

Here is an example of one of the most common requests related to the reinstatement of seniority:

“I ask you to confirm your work experience and issue an archival certificate indicating:

• The name of the company where I worked.
• Structural division.
• Start and end dates for this job.
• Positions.”

.

It should be noted that queries can have different meanings. So, for example, it may not be about restoring the entire length of service, but only about confirming the fact that an employee worked at a certain enterprise in a certain period. You can also refer to this document via internet online.

Consideration period

The term for consideration of the submitted application cannot exceed 30 calendar days. Of course, in some cases, the search may be delayed. After all, no one can know in advance in which of the archives and what specific documents confirming the length of service will be preserved.

If, after making a request to the archive to confirm the labor, the archive does not have time to find it within the specified period, then within thirty days it is all the same An interim response is sent to the applicant stating:

• the state of affairs in processing the request at the current moment;
• reasons for the delay.

When will a free application be paid?

In most cases, getting the information you need is free. However, there are a number of situations where the service will be paid. This applies to the following situations:

1. Urgency. In some cases, the applicant does not want to wait a whole month. For such citizens, a paid provision of archival information is provided. In this case, the waiting period does not exceed five days.
2. When a request to the archive is made in the usual way, only one copy of the official reference is provided. If you make a paid order, you can be provided several copies such a document.
3. There are situations when you need to recover data over a long period of time. In this case, the volume of work of archive employees can increase significantly. Therefore, when considered period longer than five years, you will need to pay a fee for obtaining a certificate.
4. Can sometimes be affected property rights. It also makes the help chargeable.
5. Although documents are usually handled with care, it cannot be ruled out that the archived certificate is lost or damaged. Of course, in this case, you can contact the archive again with the same request, however repeated reference will be paid. But there are exceptions here: cases when there were force majeure situations.

Although it is possible to restore documents using archives, it is still not possible to do this in all cases. So it is best to track the correctness of the work book throughout your working life. If this issue is considered carefully enough, with the registration of a pension or

What do people do when it becomes necessary to restore lost information of a different nature or simply find out socially significant information (this can be information about relatives, obtaining copies of lost documents, restoring information about work, awards, the location of people or institutions, and other reference information)? Of course, they turn to the archive. True, in order to do this, it is important to know what kind of archive you need, and how to make a request to the archive. That is what we will talk about in this article.

A little about the archives
Let's start with the fact that the archive is a public (rarely private) institution in which official documents are stored under certain conditions that guarantee maximum security. At the same time, the archive is engaged not only in responsible storage, but also provides the available information to both state authorities and citizens.

Archival business appeared in time immemorial. This is evidenced by historical finds, confirming that all civilizations that have reached a certain level of development had state archives. Documents from the archives of Babylon, Egypt, the Assyrian kingdom, Ancient Rome (there was not only the archive of the Senate and consuls, but also the archive of priests, as well as individual archives of famous families), Byzantium, Ancient Greece, as well as from the archives of medieval Europe . It must be said that already many thousands of years ago the archives were subdivided on a territorial basis: into central archives and repositories, and those that were in the provinces. In Europe, there were first archives of overlords and vassals, and then - city and church archives.

Contemporary Archives
Today, archives are funded on a regional and departmental basis. This means that the documentation stored in them, which is handed over by organizations, and the information refers to a specific territory (region, city, district) or department, for example, the Ministry of Defense (which also has central and regional archives).

All archives are divided into:

• federal, government, state, current, historical;
  
• municipal and city;
  
• public, private, communal.
  

Both individuals and organizations, as well as authorities (such requests, as a rule, are of an official nature) and persons living abroad (such requests are called consular) can make a request to the archive regarding the receipt of this or that information.

In addition, archives are not always requested for information relating to a particular individual, and historical documents are also often requested. This is done by those who need them by occupation, for example, screenwriters, writers, scientists. Archival documents are often used when writing dissertations or scientific papers. In the case when documents are needed for writing a scientific work, in addition to a passport and an application for their provision, a document from the organization where the applicant studies or works, confirming his status and the subject of work, will also be required.

Where exactly should you go?
Often, going to request some documents or information from the archive, people do not know exactly where they need to go. It all depends on what specifically interests you. For example, you can get general civil information (date, place of birth, death, marriage) in the archive of the regional registry office. But here it must be borne in mind that documents are stored in the district archive for a maximum of seventy-five years, so if you are interested in earlier information, you will have to contact the regional archive of the registry office, where all documents from the districts are transferred. If we are talking about restoring entries in the work book, then you need to contact departmental archives, for example, the Russian State Military Archive (if we are talking about military personnel or civilian personnel) or territorial archives in those settlements or regions where the enterprise is located, where man worked. For information about sailors, please contact the Central Naval Archive. If you are looking for information about someone, but do not know where to start searching for information, then it is better to contact the district or city archive at the place of the intended stay or work of this person.

You can also use the online guide to Russian archives - guides.rusarchives.ru. There you can search through 49 regional archives and 31 federal ones. You can also go to the official website of the Russian Archives.

Archive requests: classification and deadlines
As for archive requests, they are all divided into:

• thematic - these are requests for information that relate to a specific event, fact or topic; by making such a request, you can establish information that clarifies the facts of the biography of a particular person;
  
• genealogical - such requests imply obtaining information that will allow establishing kinship or clarifying the history of a particular family or clan;
  
• socio-legal - such requests are usually associated with obtaining information that is needed to comply with the legitimate rights and interests of individuals or organizations; social and legal include service requests from authorities, consular requests, as well as requests from legal entities and individuals (the latter may relate to the state of health, wages, seniority, military service, education, repression, awards, acts of civil status, etc.).
  

Archival requests are executed in accordance with the established procedure, which is clearly stated in Federal Law No. 125-FZ “On Archival Affairs in the Russian Federation”. This means that thirty days may elapse from the moment a request is received and registered until a response is received. This period may be extended by the decision of the management of the archive, but not more than another thirty days. At the same time, the employees of the archive where the request was received are obliged to notify the applicant of the extension of the deadline for fulfilling the request.

But there are situations when people, without understanding, submit a request to the wrong address. In this case, it will be recognized as non-core and sent to another archive according to its affiliation within five days from the date of receipt. At the same time, archive employees must notify the applicant about the forwarding of the request and indicate the address of another archive.

Making a request
To make a request to the archive, you need to draw up an application in free form, since there are no strict requirements for this (although some institutions offer applicants their own form). But there are a number of points that must be reflected in the document. So, in the "header" (it is written in the upper right corner of the sheet) we indicate:

• to whom the request is sent (you can specify the name of the organization and the name of its head);
  
• Name and address of the applicant;
  
• contact phone number of the applicant;
  
• outgoing number, details of the institution, legal address (these data are indicated if the request is submitted by a legal entity).
  

This is followed by the name of the document: "Application", but you can write like this: "On obtaining an archival certificate." The name should be followed by:

• what the request is about (here it is important to clearly, specifically and clearly state the essence of the issue, as well as indicate the time and territorial scope, which are very important, for example, when searching for relatives);
  
• the reason why the information is requested;
  
• the address to which the response to the request should be sent (this can also be e-mail);
  
• the date the request was made;
  
• signature of an individual, responsible officer or director of the institution (if the request is submitted by the organization).
  

How to apply?
A request to the archive can be submitted in several ways: in person (bring an application and register it by providing your passport), send it by registered mail with a notification, via the Internet (in the latter case, a notification from the archive will be sent to the email address about the receipt of the request).

What do the archives give out?
In response to a request, the archive issues either an archival certificate containing information related to the subject of the request, or an archival extract extracting the contents of the original archival document, or an archival copy of the requested document.

And if there is no information on request in the archive, then the applicant will receive a letter outlining the reasons for the lack of documents and recommendations for further action.

If you need to find relatives, restore a lost birth certificate, or study historical documents for writing a dissertation, you just need to make a request to the archive, correctly compiling an application.

RSS Print Category: PensionsReplies: 12 You can add the topic to your favorites list and subscribe to email notifications. « First ← Prev.1 2 Next → Last (2) » Alenka Belarus #1 March 6, 2014, 12:11 No ratings The worker is retiring. Even under the USSR, she worked in the Moldavian USSR. All documents for Belarus have been collected. The request did not come from Moldova. I think so, no one sent him there. Relatives from Moldova went to that organization to get certificates, but there they were told that they make such certificates for a lot of money. Is that possible??? How to officially make a request, and most importantly where ??? I know that there is some kind of agreement between the post-Soviet countries on documents relating to pensions.

How to make a request to the archive to confirm the experience?

Agreements. Although there is information on the website of the pension fund that for those who moved from the former Soviet republics, the experience until 2002 is counted both in the insurance experience and in the experience for assessing pension rights. There were 2 court decisions on this issue, the actions of the FIU were recognized as unlawful and obliged to take into account the period and recalculate the pension. Now I filed a claim with the FIU in order to have a written response from them, then I see no other way to go to court.

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I was accepted for the entire Soviet period from 1972 to 1992 according to the work book without any information and requests ... There are both Uzbekistan and Ukraine .. since 92 I have been living in the Russian Federation and here the problem arose. I worked from 92 to 2000 in one office, so she first was = Cooperative, then from the age of 94 - ICHP, from 99 years LLC ... so the Cooperative was taken without problems in terms of labor, but there is a problem with the ICHP ....

family consultant

In addition, this is one of the documents that must be prepared for registration of a pension. Its main task is to prove the very fact of labor relations. It should contain information about each place of work of the newly-minted pensioner.

Attention

Such a certificate is of particular importance for persons working in hazardous conditions. So, it will need to be presented at early retirement. Where to get? You can request a certificate of seniority from the employer at the last place of work.

He is obliged to issue the document to the employee within 3 working days. As a rule, a specialist in the personnel department indicates in it the terms of labor activity in years, months and days.

How to make a request to the pension fund archive for a pension?

If necessary, the applicant reports them to the territorial department of the Pension Fund of the Russian Federation. But this happens when the former employer has been liquidated or does not exist for other reasons. On the basis of what archive documents can incorrect or incomplete information be restored? A certificate of employment until 2002 and information about work in liquidated organizations is issued by an archival institution on the basis of data stored in the repository.

This includes the following cases of permanent storage and personnel:

• Personal accounts for individual employees.
• Personnel orders.
• Job characteristics.
• Personal things.
• Payroll sheets.

Extracts from documents allow you to restore a working biography. But a document that is officially drawn up has legal force. At the same time, the form of the archive is not the only condition.

How to get a certificate of experience from another country?

Info

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We used to have an elderly personnel officer working in our personnel service, so she checked the work of all pre-retirees a year before the retirement age and forced people to write requests (even helped to make a request) in organizations, the work records in which seemed to her controversial. Then she retired. now sits in the cadres indifferent youngsters and the people have problems with pensions. At first, the people rejoice that they are not particularly stressed, and then they begin to rush about solving “suddenly” questions that have arisen.




Important

Then the records in the labor are incorrect (for example, the day of dismissal from one company and the date of employment in another are the same, uncertified corrections in the text of the records, etc.). And for some reason, everyone is embarrassed in the FIU to demand a receipt for receiving documents on the day of submission of documents. In the MFC, by the way, this moment is always clearly implemented.

How to verify work experience?

In this case, for example, certificates of membership in a trade union organization with confirmation of the fact that the employee has paid membership dues can serve as confirmation. Features of confirming the length of service with documents The method of confirming the length of service on the basis of other official papers, in addition to the work book, is a fairly common phenomenon when retiring, therefore the legislation provides for various categories of work where the work book may not be available (in some situations, this moment greatly simplifies future pensioners a life):

• Performance of work under a civil law contract.

Enter the site

If the contractor does not fit within the period of one month, then he is obliged to send an interim response indicating the reasons for the delay (for example, searching for information). With regard to the provision of municipal (state) services, here the terms are reduced to 15 days. At the same time, the quality of answers is controlled at the level of the President of the Russian Federation.
When does a free request become a paid one? In some cases, it is allowed to charge a fee for social and legal inquiries. Exceptions to the rules:

1. Urgent applications, where the deadline is set from one to five days.
2. Preparation of several copies of archival certificates instead of one.
3. Request for seniority and wages for a rather long period - from five years.
4. Inquiries regarding property rights.
5. Upon receipt of a duplicate of the archival certificate, if the first copy was lost, damaged due to the fault of the applicant.

Confirmation of experience after 1991 in the CIS countries

My situation is such that I provided them with an archival certificate confirming the experience, but in the Pension Fund they accepted it, but did not take it into account, because. she did not come in response to their request and not to their address. They motivate that in this way they check the authenticity of my archival certificate.

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I consider this method of rechecking to be far-fetched, because if there is an envelope with seals and a letter to which the PF has no claims, then the court will definitely be on your side and the PF reference, such as that THEY did not receive a response, is meaningless and unfounded. In any case, write to the PF, attach a certificate, put a mark on acceptance, and if the PF refuses you on a formal basis, you will demand a recalculation through the court from the date the application for recalculation was sent.

If I understand your situation correctly.

How to get a work experience certificate?

But for an employee it is also important that all the nuances of the type were indicated in the GPC agreements and in the work book:

• The exact date of admission to the position.
• The name of the profession according to the staffing table.
• Date of dismissal and the exact wording under which article.
• The exact name of the receiving (dismissing) organization.
• Period of advanced training.

It happens that by mistake of a negligent HR specialist or employer, entries in the work book are not made. Also, no one is immune from the fact that the documents contain errors, inaccuracies, incomplete filling. Failure to comply with the "Instructions for filling out work books" leads to incorrect accounting of seniority. Errors are unacceptable and must be corrected! Correction is carried out by collecting missing and clarifying documents. Based on these papers, new entries are made in the work book.

They offer their services free of charge or for payment of state duty. Paid services include biographical and geneological statements. Social and legal requests are processed free of charge.

What belongs to them? This includes the following information:

• information about work experience;
• payroll data;
• awards;
• the use of repression and subsequent rehabilitation;
• state of health at a certain point in time;
• periods of service in military units.

Services for the provision of archival information This service is included in the list of public services and is provided through:

• Multifunctional Center;
• When visiting the archive personally;
• By email.

Any application is processed no more than 30 days.

A few months before the retirement age, it is recommended to visit the Pension Fund branch to check if everything is in order with. Almost always, at the same time, employees report that, among other things, a certificate of experience is required. This document will serve as confirmation of long-term employment.

The need for a certificate of seniority may arise not only for applying for a pension, but also in the event of a transition to a new job. A potential employee who has not acquired one may be asked to confirm that he really worked in his specialty. This can be done by providing a certificate confirming the length of service. But in the vast majority of cases, it has to be requested after contacting the PRF about the upcoming appointment of a pension.

Prior to the introduction of the concept of insurance experience into Russian legislation, it was customary to collect data on total and continuous periods of employment. Now for the work activities that took place after 2002, no such distinction is made. For the generalization of information about wages and for confirming the length of service in general, the continuity of employment is not of the same importance.

Confirmation is carried out in the Pension Fund of the Russian Federation by obtaining a certificate from the enterprise where the future pensioner works. If the activity took place in different organizations, then, as a rule, more requests for obtaining a document for the Pension Fund will need to be made. So, documentation confirming the length of a worker's career will consist of several certificates.

What is this document

With the receipt of answers to requests, the employee will have an official document showing the total period of employment, as well as the presence of grace periods. He confirms the length of service even if the situation with the appointment of a pension turns out to be controversial and it will have to be resolved in the courtroom.

Why is it needed

You will need to confirm the work experience for the Pension Fund if something is wrong with the work book or there are other grounds for questions. It is also necessary to clarify the duration of stay at work in some organization when the entry in the labor:

• is absent;
• it is difficult to read or make out what is indicated on the print imprint;
• done carelessly or corrected;
• not assured by putting a seal.

A period of time that is not reflected in the main document of the worker may be excluded from the grace period. For example, related to vacations - maternity or provided without saving payment.

The legislative framework

The request, as a rule, is sent to the last place of employment if the provided book contains all the necessary information. The employer is given the time period established by Art. 62 of the Labor Code of the Russian Federation. The certificate, according to the order of the Ministry of Labor No. 958n for 2014, was included in the documents used for accrual. The calculation of the duration of employment is carried out in accordance with the requirements of Art. 10 FZ No. 173.

There is no special form for an application for obtaining data for the FIU, but in order for it to be accepted, it is enough to reflect the standard data.

The existing regulatory framework is quite sufficient to comply with right workers requesting any information at the place of employment or in the state archive.

We receive a work experience document

When you need to get a certificate of seniority, it is important to immediately figure out where to go. This will allow you to collect the necessary information in full, without needlessly burdening yourself or other people.

It is also desirable to clarify how to correctly compose such a request so that you do not have to apply again.

Where and how to get

There is no single sample certificate of experience, no single way to obtain it. A mandatory element of the procedure is a written application. However, the practice of small companies shows that a verbal request is enough.

There is a possibility that the requested information was sent to the State Archives. Then you will have to address the application to the archive of the city where the applicant's activities took place.

In the event of a reorganization of the company, you will have to deal with its successor.

If the employer has lost information about the employment of the employee, then the restoration will have to be carried out in court.

Document from the organization

For a person who continues to work, a certificate of confirmation of seniority will be the easiest to get. It is enough to ask the secretary of the organization to do so. To write a statement, the secretary will also attach an example from the place of work to make it easier.

The former employee will have to come with a passport and ask the secretary to endorse a copy of the application. Then you can be sure that the document is registered and will not be lost.

To compile a response in the personnel department of the organization, they will use a copy of the work book received when the employee was hired.

How to get a document from the Pension Fund of the Russian Federation?

If the personnel officers of the organization encountered difficulties in calculating the terms of employment of an employee, they can use the PFR database. After all, it contains information about deductions to the FSS relating to the insured employee.

A request is sent to the territorial office of the Pension Fund of the Russian Federation in the case when, for some period, employment data is confirmed only by witness testimony. It will need to be supported by documents indicating the loss of other evidence of labor activity.

If the employer did not properly satisfy the request, then the employee applies to the FIU on his own, choosing a convenient way:

• visiting a territorial branch or MFC;
• online registration on the official website of the PFR or the portal of public services.

A free document with data starting from 2002 will be provided within ten days using the SZI-6 form. It displays the current state of the individual personal account of the insured worker.

How an application is made

They write it in the name of the head, adhering to the rules inherent in office work. It does not hurt to ask for a sample of filling out the document.

Application example

It may look like this, with the addressee and applicant's data displayed in the upper right part. It is important to clearly state the reason for the request.

What is the time frame for the certificate?

To send data on an employee regarding the terms of work to the Pension Fund, the employer is given Art. 62 of the Labor Code for three days, as well as for responding to any other requests. The term for receiving a response increases to ten days if the applicant expects it from the FIU. From the archive, the answer will come within 10-30 days.

How long is the certificate valid?

The expiration date does not apply to it, since the data on the previous employment will not change. But information about wages will have to be updated, as it changes.

The court may declare the document invalid:

• in the presence of blots, corrections;
• in the absence of mandatory details.

Received Document

Responses to requests received from employees contain their personal data and other necessary information. They are compiled in accordance with the requirements developed for such documents in the organization itself.

Help Structure

Despite the absence of a generally accepted form in which it is necessary to draw up a response to a request received for the Pension Fund, a standard sample is used almost everywhere. A commonly used form of reference for the FIU includes:

• the name of the legal entity that issued it with the address and telephone number and (additionally) some details;
• date and registration number;
• Full name and details of the employee's passport;
• positions held and term of work, transfers and order numbers reflecting changes in qualifications and career advancement;
• signature of the authorized person with the date;
• confirmation seal.

Completed Sample

When compiling a certificate of work experience, a sample is easy to find. It is only important to pay attention to who provides the certificate to the Pension Fund - the state archive or the organization where the employee worked. When an archival certificate is compiled for the Pension Fund, the sample proposed by the basic rules for the operation of archives of organizations is used. Their collegium of the Federal Archives approved in 2002.

To draw up a certificate of the organization's work experience, this sample is not necessary to adhere to, since it has its own developments for such a case.

Form

Clause 8.2.2 of the archival rules suggests using a sample of an archival certificate of seniority for the FIU, as well as other such documents, in the form of forms used by the organization. Or in the form used in Appendix 42.

Nuances that may arise when receiving

If the work book was kept in an orderly manner, then problems are impossible by definition.

Difficulties can arise only with organizations that have ceased operations. Then it remains only to hope that their documentation was transferred to the state archive.

Troubles can also arise in case of careless execution of a document - with missing details or blots. This will serve as a basis through the court to seek recognition of it as invalid. Therefore, it is better to immediately send a new request, since there are no restrictions on this.

Conclusion

The absence of a universally obligatory sample to satisfy a request from a future pensioner does not pose insurmountable obstacles for personnel officers. You can use the forms offered for archival services, or be guided by the requirements for record keeping adopted in your own organization.

Missing information about wages or seniority can be filled by obtaining a certificate from the archive on wages for calculating a pension

When it comes time to apply for and receive a pension in connection with reaching a certain age threshold, often potential pensioners are faced with the problem of their lack of documentary evidence regarding their working life. To issue these papers again or for the first time, pensioners only need to find their work book, drawn up in accordance with all established rules, and find out where is the archive of wages for calculating pensions.

Employment confirmation

The topic of going on a well-deserved rest is constantly relevant, since every year certain generations of people finally become pensioners, and can go on an indefinite vacation, doing everything that they previously simply did not have enough time for. Of course, once the work is gone, it means that wages disappear with it.

A pensioner needs means of subsistence, and what their value will be depends on the information contained in the work book

However, the pensioner continues to live, which means that he must pay some money for his needs. As a result, the state takes over obligation to keep him until the end of days, thereby compensating for all the years of his work, during which a great honor of the time, health and strength of the current pensioner went to work for the good of society.

The term of a person's working life in a different way is called seniority. So, the document that confirms the desired experience is a work book that every person who conducts labor activity, at least the official one, has.

The following characteristics of a citizen's retirement period will depend on how correctly the data is entered into the document of interest to us:

• retirement age;
• potentially future social services;
• social benefits potentially accrued to a pensioner;
• the amount of the pension.

However, not only the amount of the pension depends on the labor data, but also the subsequent provision of social services to the pensioner free of charge and other nuances.

The letter of the law in force in the territory of our country denotes very clear nuances of registration and entering information into the document in question. Unfortunately, any deviation from the rules or a mistake made will not be easy to correct, especially if several years pass after they are entered in the book, and subsequently this may affect the pensioner's receipt of funds not for the best. Therefore, we advise you throughout your life track what information employers enter into your pension book, or, if the retirement age has already come up, and you have not done such tracking, study the contents of the work book before applying for a pension.

It is necessary to ensure that the information entered in the personnel department inside the tour book contains true information, that is, corresponding to reality

So, here is what information in your work book will need to be carefully checked for truth:

• the date of your entry into a particular position;
• the coincidence of the position with the state or schedule of the regular type;
• date of dismissal with the exact indication of information (article, reason);
• the full and correct name of the employer organization in which the pensioner previously worked;
• the time period during which the pensioner underwent advanced training.

To make an entry in the labor department of your organization, each time you must draw up an order, the storage of which subsequently gives us a chance to discover valuable information that affects the payment of a pension

Absolutely all the information entered in the work book corresponds to a specific document of the title type - order. Unfortunately, sometimes, due to the illiteracy of the personnel department, the information in the books and orders differs, or both are entered incorrectly. As a result, the inaccuracies and errors in the documents again bring trouble to you, and sometimes it is unrealistically difficult to find and establish the true information.

What to do if you find an error in the entries

So, if you or the pension fund officials discover an error in the work book entries, panic sets in. Of course, because there is a fear that your real merits will remain unpaid and this will seriously affect your well-being.

If errors are found in the labor, you should not panic, it will be enough just to clarify this information by finding the archive in which they are stored

Calm down, don't be so upset. Rather, direct your energy towards creation, in this case represented by the collection of supporting documents. It is on the basis of papers of this type that specialists will make corrections to your work book.

Restoring documents

The earned experience that you received after the onset of 2002 will prove much faster than for other time periods. The point is that starting from 2002, the introduction of the so-called personalized accounting of workers (SNILS) took place.

The good news: if you have lost information that was registered after 2000, then it will be quick and easy to find them, since the SNILS system was already introduced then

But to prove the existence of the experience that you earned before the onset 2000 not so easy. If such a need arises, you will have to:

• send personally requests to the archive about wages for calculating pensions;
• apply for the services of an intermediary to the multifunctional center.

In order to cope with the task on our own, it is necessary to find out one very important point, namely, to find out where the archive is located, from which we can potentially obtain the necessary information.

Where is the archive of wages for calculating pensions

In order to find out the location of the archive that interests us so much, in order to finally restore justice, it will not take a lot of effort. Of course, for employees of specific organizations, it will vary.

Which archive you return to will also determine the jurisdiction of the organization in which you have worked all this time

Table 1. Which archives should be contacted by an employee of organizations of various levels

Organization characteristics	Archive type
Federal Type Organization	Federal Archive
Republican type organization	Republican archive
Organization of regional subordination	Regional archive
Organization of regional subordination	Regional archive
Municipality	Archive of the municipality

To specify the information we are interested in to the exact address, a citizen can apply directly to the Pension Fund, by phone or through a personal visit. There he will be prompted which particular archive can provide the information he needs, and give the exact address or name of this institution.

To find out the address of the specific archive you need to contact, call or go to your local Pension Fund office, and staff working at the institution will help you find this information.

Note: unfortunately, this assistance is not the responsibility of the employees of the Pension Fund of our country, therefore, having received a refusal from them to help or finding out that a particular person cannot help you due to ordinary ignorance, behave politely and simply seek help from another specialist.

How to properly file a request to the archive to obtain clarifying information needed to apply for a pension

For the information we are interested in, please contact archive. However, for this you need to draw up the required appeal according to the rules. As you know, the official form of applying to any institution is essentially a statement, that is, a printed document. Quite often, institutions establish specific application forms that must be used when applying to them.

Of course, it will not be possible to simply go to the archive and get a certificate, and immediately transfer it to receive a pension for consideration by the Pension Fund, since the request for information search must be official

However, in this case, when requesting information, you will not have to fill out any specific paper. Appeal to the archive is made by submitting an application, written in a free style, indicating the mandatory points. How to draw up such a document, we will consider in the instructions below.

Advance preparation of documents for the appointment of a pension

Instructions: how to draw up an application for clarification of information in the archive for the subsequent receipt of a pension

The submission of the application, which we will now draw up, is permitted:

• in the form of a printed document;
• in the form of handwritten paper.

We advise you to choose the first option, as it is more accurate. Plus, by saving the blank on the computer, if you need to make any corrections to the application and resubmit it, you can simply print the paper in a few minutes, and do not waste time and effort on rewriting.

Step number 1 - make up a hat

First of all, we make a hat. Remember, the application form is free, you have the right to vary the information contained in it

First, as usual, we write a hat. It is not necessary to do it in the traditional format, but we deliberately suggest that you arrange the structure in this way in order to organize the information not only for yourself, but also for the recipients of the application.

So the header says:

• the correct position of the head of the archive and his last name, first name and patronymic in the dative case (for example, the head of such and such an archive, Ivanov Ivan Ivanovich);
• Your full name;
• the postal address where you live (if you wish, you can change it to e-mail, now all archives are computerized).

As you can see, the header helps not only to clearly address the letter to the most important person in the structure, which you thus oblige to track your case, but also to immediately indicate to the archive specialists your data needed to search for information and then contact you.

Step #2 - Content

1. Under the heading in the middle of the sheet, the word “Statement” is written, with a capital letter, as in the example, and without a dot at the end.
2. The following is the text in which you must without fail:

• express a request for information;
• indicate what specific information you are interested in;
• specify the data in which, in your opinion, there are errors.

The application must be written, which is logical, on in Russian(the official language of our country), or in the language that is considered the main one for a particular subject of Russia. Provided that you do not comply with this requirement, no one will begin to deal with paper translations, and all efforts will go down the drain.

The pensioner should take care of the correct preparation of the application, as clarity and business style will help the archive staff to provide you with information as quickly as possible

Remember: although you are writing the text of the application in free form, it is absolutely forbidden to do the following when writing:

• supplement the application with unnecessary details that are indirectly related to the case or not related to it at all;
• use colloquial words;
• write emotional sentences (complaints about the mistakes of the personnel department, etc.);
• make grammatical, punctuation and other errors.

Of course, a text with grammatical errors will also be accepted for processing, however, will you be pleased that the employees of an official institution will understand that you are illiterate? However, literacy is perhaps the only item that can be unintentionally omitted. The rest of the points are one hundred percent contrary to the rules of business correspondence (and this is what it is), and may prevent employees from extracting all the data they need from the application.

Step number 3 - we complete the writing of the application

Complete the application in a manner similar to the one shown in the picture, putting the date, personal signature of the citizen, surname and initials at the end of the document.

After the main text is written by you, it will be necessary to complete the comparison of the statement in the traditional way:

• indicating the surname, name and patronymic;
• putting a signature next to it, similar to the one in your passport;
• write down the current date at the time of the application.

Thus, we have compiled our application, which you can successfully send to the archive address you have.

Here's what our statement should look like

Other ways to obtain archival information

There is also another way to obtain archival information, which, unfortunately, is not suitable for all pensioners, however, it is much more comfortable and convenient, and also requires much less time. So, in order to bring it to life, you need to perform the actions in the order presented below.

Instructions: how to fill out a questionnaire on the Rosarchive website

Step 1 - enter information about yourself

This step is traditional. So, at the very beginning of the questionnaire there is a block in which you need to enter information that relates specifically to you, that is, indicate:

• surname, name and patronymic (the last item only if there is one) in the nominative case;
• the name of the organization, in case you are a representative of a legal entity.

We, of course, choose the first option, and enter the information.

In the column indicated in the picture, either the surname, name and patronymic of an individual, or the full name of a legal entity are entered.

After entering information about your date of birth, the numbers must be selected from the drop-down list

After that, you will need to provide information that will allow the center staff to contact you in the future, namely:

• full postal address to which you can send documents;
• phone number to call.

Now we indicate the full postal address at which you could receive correspondence sent to your name, as well as a telephone number, mobile or landline, where you can be contacted

So, if you live in the Russian Federation, the address, respectively, is indicated in Russian. If now your place of residence is in a foreign-speaking state, then you should indicate the address in Latin transcription.

At the end of this block, you will also need to include:

• your email address (in almost 100% of cases, answers are sent to e-mail due to the computerization of government departments, so this field is mandatory;
• whether you need to send you a copy of the completed questionnaire by e-mail, or not (it doesn’t matter what you choose, but, as you know, bureaucratic confusion often arises in our country, therefore, play it safe and get a completed copy by mail).

At the end of this block, indicate your email address and your consent or refusal to receive a copy of the information entered in this form

Step number 2 - fill in the block of information about the organization in which you worked

Next, you will need to enter information about the organization in which you worked previously. note: data is entered only about that company or about that institution, the information in the work book from which is just the same and is incorrect, missing, etc.

So, about the company you are looking for, you need to enter the following in the questionnaire.

Step #3 - Entering basic information about the request

So, now you will need to enter specific information for your request.

Below, enter information about past requests, if any, have already taken place, and at the same time enter the code from the picture, which will confirm the site Rosarchive that you are not a robot.

Below, enter information about past requests, if any, and the code of their picture (in Latin)

So, that's our whole second way of obtaining information. As you understand, this method reduces your time and expectation to receive information by several times.

Contacting the MFC

There is another way that can help you get rid of the time that you would potentially incur by going to the archive to look for data yourself.

Another way to quickly get information is to contact the My Documents service, the former MFC.

So, you can get archival information on a completely free basis in multifunctional center which we already mentioned to you above. Now the Multifunctional Centers have been renamed to " My documents". Locate the center closest to you on the map and call them for more information.

Of course, you will not be able to apply for the information you need by phone. To do this, however, you will need to personally contact MFC, and make an application on paper on the spot. However, do not worry, the specialists working there will help you with the preparation of the paper.

Make an application with the help of specialists working there

The period given in this department for consideration of the application and the provision of a response is no more than 15 days from the moment the application was submitted for consideration.

Summing up

If it is your time to go on a well-deserved rest, but it is postponed due to unpleasant circumstances, try to exercise your rights in full, and clarify the information you are interested in. It happens that the received archival certificates are not accepted by the Pension Fund, in which case you will have to apply to the court to establish the truth.

Video - How to confirm the experience if it is not taken into account