How to write a payroll program. Which program is best for HR

Description:

Recently, employers have begun to cheat with wages more and more often? You come, they say that they will pay one thing, but in fact another (the hours worked are not taken into account). To calculate your salary, use a special calculator. With this application, you can easily calculate your salary for a calendar month, see the amount earned per day or shift. Distinctive features:
- convenient;
- very accurate calculation;
- the ability to create shifts;
- the ability to set your% for working hours;
- free;
- accounting of worked shifts;
- does not contain ads.

Main screen:

After launch salary calculator get to the main screen. At the bottom of the screen are two buttons: add and filter. To add a new shift, click on the "Add" button, then select a date, add a shift and select a place of work. "Place of work" is useful only if you work at several jobs. To add a shift, click on the green "+" on the right side of the screen. In the shift, specify the name of the shift, the start and end time of work, salary per hour, and%. After entering all the data, click the "Save" button.

All saved shifts (days) are displayed as a list on the main screen. With the filter you can filter your salary by month. Your salary for the selected month is displayed at the bottom of the screen, which is quite convenient. It is a pity that the application does not have additional settings, for example, setting shifts two days after two, or there is no calculation of income tax and transfers to the pension fund.

Programs for calculating the earnings of employees, maintaining history, tracking the activity of personnel.

PSAPU-Year 04.11 free
PSAPU-Year 04.11 is a convenient application that will help to conduct a qualimetric analysis and statistical processing of student attendance for compulsory classes. The PSAPU-Year application will automatically create lists of absent students for any school day, as well as students who missed more than a third of classes for not entirely valid reasons.

PSORUD-Uniform 02.11 free
PSORUD-Uniform 02.11 is an application for checking the results of educational activities. The PSORUD-Uniform application will be more convenient, as it saves time when entering the initial data about the school.

Timesheet 2.4.2.19 free
Time sheet 2.4.2.19 is a convenient functional application for keeping records of work time for employees, as well as printing time sheets and duty schedules.

Enterprise employees 2.6.8 freeware
Employees of the enterprise 2.6.8 is an application to facilitate record keeping by employees of the personnel department. The program has the ability to separate the possibilities by the obtained access rights and group the rights for different categories of users.

Warehouse and trade 2.155 free
Warehouse and trade 2.155 is an application for the organization of wholesale and retail trade and warehouse accounting. The application has a unified and highly customizable interface. The application also contains a large database with the ability to customize its subject matter for each user.

Seniority calculator 6.1.1 free
Seniority calculator 6.1.1 is a program for calculating seniority by examining entries in the work book. The program "Experience Calculator" will be a good assistant for accountants and employees of human resources departments. The program also has the ability to calculate the length of service, taking into account the coefficients, calculating the exact number of years, months and days that have passed between the dates of the device and work, as well as counting only days - calendar and working.

Seniority calculator 1.3 free
The calculation of experience 1.3 is a program for the number of years, months and days. The program "Calculation of experience" makes it possible to enter several periods of work, in addition, the calculation will be carried out by the number of years, months and days for each period, and the total and continuous experience will also be displayed.

Payroll in MS Excel 4.2 free
Payroll in MS Excel 4.2 is a convenient electronic form of payroll in MS Excel, with minimal manual input. The Payroll program will be able to automatically calculate all the necessary payroll taxes, including Social Security, UST, health insurance, income tax, and the like.

Human Resources 6.0 free
Human Resources 6.0 is a human resources program. The Human Resources Department program makes it possible to create a personal card for an employee, his staff list and print out all personnel orders. The program also allows you to get a large number of various reports and calculate the total or continuous experience for employees.

Mini Salary 3.6 free
Mini-Salary 3.6 will help you quickly calculate wages for employees of small firms. The program calculates wages for companies containing no more than 5 employees and has the ability to take into account all the nuances when calculating wages.

OpenWindow 1.4.2 freeware
OpenWindow 1.4.2 the ability to calculate the cost of orders for the installation of plastic doors and windows, taking into account delivery and lifting to the floor. OpenWindow saves all settled orders in its database. Information on any of the orders is retrieved for viewing or editing at any time.

ALYON Salary 5.01 free
ALYON Payroll 5.01 is a handy payroll program.

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Salary program from Pravkons - the correct calculation of salaries and taxes

Salary Program from Pravkons is an integral part of the complex shareware program Salary, Report Card, Personnel. Simple, intuitive program for payroll with all the necessary features and with automatic generation of primary and reporting documents on wages. If necessary Salary program can be purchased separately from other functions of complex programs. In the Salary program, all primary and reporting documents are uploaded to Excel for FREE.

Accounting programs (also work online)

Salary + Timesheet + Personnel 2017 from 978 rubles (including personal income tax, personal account)

PROGRAM SALARY CALCULATION OF SALARY AND TAXES, DOCUMENTS AND REPORTING THE PROGRAM WILL DO FOR YOU!

Here are the actions that allow the program to calculate salaries, calculate all taxes (personal income tax and unified social tax) and receive all the necessary documents:
1.
2.
3.
4.

Here are some documents (with screenshots). which are automatically calculated by the salary program:

Employee incentive order

Salary change notice

Travel order

Payslip. Payroll

Of course, over time comes the need to demand even more automation from the program. The convenience of the program lies in the fact that when permanent accruals are entered in personnel data, the calculation of salaries, deductions, and payroll taxes is performed in one action for the entire list of employees (the "List" button). At the same time, if the accrual relates to salary payment and the user maintains a time sheet, then the program automatically takes into account only the days worked. If the user's time sheet is not kept, then the salary is charged in full. Also, according to personnel data, the accrual of sick leave and vacation pay is automatically tracked. Thus, if there is initial information on the calculation of wages, the entire procedure for calculating wages and the formation of the necessary documents is carried out automatically in a few minutes, even at large enterprises.

The program automatically calculates almost all known accruals. For each accrual, the program has already made settings on how taxes should be calculated from it. Here are some types of accruals provided for in the program.
Working with the time sheet
The procedure for paying wages
Transfer to plastic cards
Salary payment
Prepaid expense
piecework payment
Author's fees
Contractual remuneration
Temporary Disability Benefit
One-time allowance at the birth of a child
Benefit for caring for a child up to 1.5 years
Dividends
Payments for annual (additional) vacations
Recalculation of vacation and sick leave
Income of a non-resident

Help file 2-NDFL
One of the advantages of the Bukhsoft: Salary program is that it provides for the automatic generation of certificates of income of individuals (employees) in the form 2-NDFL. At the end of the year, when the salary for all months is calculated, the program will generate a file and copy it to a floppy disk in full compliance with the requirements imposed by the tax authorities.

Screenshot from the program

The Salary program, as indicated above, is part of the more comprehensive Salary, Time Sheet, Personnel program. You can read about other features of the program here:

All about personalized accounting (PFR)

Recently added and updated programs:

UkrZarplata is a simple and convenient payroll program for an enterprise and an entrepreneur. There are such opportunities as working with several organizations of different forms of ownership at the same time.

8.84 MB | Shareware |

Personnel Plus is a powerful professional application for automating the work of the personnel department of any organization, which allows you to easily create any orders, statements and reports, monitor the movement of personnel, and keep track of working hours.

23.42 MB | Shareware |

Pro100 Timekeeper is an application designed to control labor discipline in the team of a small enterprise.

5.46 MB | Shareware |

Warehouse and trade - a program for automating sales and inventory control.

12.19 MB | Shareware |

Archive of documents - a system of electronic document management and automation of office work at the enterprise.

11.91 MB | Shareware |

Production calendar is a convenient program for viewing production calendars and calculating the end date of the vacation, taking into account holidays.

3.97 MB | Free |

The program for printing certificates of incapacity for work is a free program designed to print information on a standard form of a certificate of incapacity for work using printing devices.

28.93 MB | Free |

LS · Time sheet and schedules - a program for recording working time and creating work schedules (shifts) for employees of the organization.

7.16 MB | Shareware |

The program Employees of the enterprise is intended for employees of the personnel department. Its functions and capabilities include: maintaining a database of employees of the enterprise.

16.67 MB | Free |

Payroll is an indispensable program for an accountant that allows you to run several businesses at the same time. There is the possibility of generating and uploading information to the IFTS (2-NDFL) and the PFR (RSV-1, SZV-6, ADV) in electronic form.

17.28 MB | Shareware |

Payroll and Human Resources Programs

Formation of all personnel documents in a surprisingly simple interface. 1386

"Personnel Plus" is a program for the personnel department that allows you to keep records of personal cards of employees, generate orders, statements, other documents, create reports, keep records of hours worked, and much more. 4260

Free web service for online calculation, formation of a vacation schedule for 2017. 3264

Salary and personnel. Simple and convenient payroll program. 9026

Compensation calculator for wage arrears from the "General Ledger" - a free online service on the publisher's website. 734

Holiday pay calculator from the "General Book" - a free online service on the publisher's website. 924

The interest calculator for late refunds of taxes and contributions from the General Ledger is a free online service on the publisher's website. 551

Free program for organizing medical examinations by order 302N of the Ministry of Health and Social Development 950

Program for personnel departments. Base on employees of the enterprise. The ability to maintain several databases (organizations) in one program, accounting for vacancies. The program supports the mode of operation on the network, the number of users is not limited. 7555

"Labor Protection" is an accounting system designed to automate the activities of the labor protection and industrial safety service. 581

Yaware.TimeTracker is a modern employee time tracking software. Designed to solve problems related to monitoring visits to the work of staff, and the built-in time sheet will facilitate the work of personnel officers and save time. 533

Accounting for working time and scheduling work (shifts) of employees of an organization or an individual entrepreneur. 2212

ePay is a flexible and powerful system for automating the calculation and accounting of payroll. The ePay system supports all stages of the accounting and payroll process, from entering personnel information to printing the necessary reports. The ePay system can be customized for any payroll method and any tax law. 2198

The program "Cash book" is designed to automate the accounting of cash documents of the enterprise. It also keeps records of enterprises, branches, contact persons, and various information on these sections, for example, e-mail addresses, telephones, faxes, etc. Its main purpose is quick access to information on cash transactions. The program can be modified according to your requirements. 1484

Universal program CheckXML+2NDFL for the preparation and testing of reports to the Pension Fund of the Russian Federation, the Federal Tax Service and the Social Insurance Fund for 2013. Reporting testing is a FREE feature. Testing includes checking by PFR programs: CheckXML and CheckXMl-UFA. 996

How to contact you?

We have tried to make for you an ideal program for accounting for salaries, calculating contributions, maintaining personnel records. By an ideal program we mean:

1. The program is suitable for any organization (including banks, insurance organizations and budgetary institutions). Calculation of contributions and reporting are provided for any tax regimes, including their combination.
2. The program allows you to calculate any types of accruals (salaries, various types of bonuses, sick leave, vacation pay, business trips, compensation, dividends). She calculates taxes and contributions from accruals, fills out tax cards, forms payments, generates reports in the PFR, FSS and 2-NDFL in 1 click.
3. The program does not allow accounting errors. It is designed in such a way as to eliminate errors in the calculation of accruals, in the calculation of taxes and contributions, correctly draws up payments (CBC and other indicators).
4. Your account is always kept in the current program. Updates are delivered via the Internet, on time, free of charge.
5. The program is multi-user, installed on an unlimited number of computers. The data archive is freely transferred on a flash drive or sent by mail.
6. The program is maintained free of charge, by the developers themselves, who know everything about the program. We serve all technical and accounting issues. Fast.
7. Learning the program is very fast and easy. You don't need courses or training. The interface is clear. For difficult situations, there is an instruction and help of our specialists.

Sincerely,
BukhSoft team

In the software market, there are often offers “we make programs to order”, or the like, for the Buchsoft Salary program no special programmer required. The BukhSoft program is a ready-made solution that either already meets your requirements or requires little effort so that the features of your requirements are taken into account in the program as soon as possible.

Write to us at [email protected] Your wishes, and we will tell you where it is already provided for in the program!

The program "Salary" from BukhSoft: calculation of taxes and contributions,
The program will do the documents and reporting for you!

It is easier to start working in the program than in Excel!

Here are the actions that allow the program to calculate salaries, calculate all taxes (personal income tax and Contributions) and receive all the necessary documents:

• 1. Download and install the program
• 2. In the Information about the organization, enter the name and rate for insurance premiums for injuries (all other data can be entered later)
• 3. In personnel data, enter full name, date of birth and standard deductions, if any (other personnel data can be entered later)
• 4. In payroll, click on the Accrue button (for all employees or for each).

As a result, you will automatically correctly calculate all taxes from the wage fund and fill out all the necessary documents for calculating wages.

Here are some documents that the payroll program automatically fills out:

• Form Calculation of insurance premiums in the IFTS
• Settlement sheet 4-FSS
• Payroll (sample in MS Excel)
• Payroll (sample in MS Excel)
• Settlement and payroll (sample in MS Excel)
• Personal income tax register (sample in MS Excel)
• Certificate of personal income tax (sample in MS Excel)
• Personal income tax card (sample in MS Excel)
• Calculation of 6-personal income tax
• Information about the insured persons in the form SZV-M

Automatic payroll calculation based on personnel data and time sheet

Of course, over time comes the need to demand even more automation from the program.

The convenience of the program lies in the fact that when permanent accruals are entered in personnel data, the calculation of salaries, deductions, and payroll taxes is performed in one action for the entire list of employees (the "List" button). At the same time, if the accrual relates to salary payment and the user maintains a time sheet, then the program automatically takes into account only the days worked. If the user's time sheet is not kept, then the salary is charged in full. Also, according to personnel data, the accrual of sick leave and vacation pay is automatically tracked. Thus, if there is initial information on the calculation of wages, the entire procedure for calculating wages and the formation of the necessary documents is carried out automatically in a few minutes, even at large enterprises.

If necessary, the program has the ability to make individual accruals through the personal account of the employee.

A wide range of customized accruals for payroll

The program automatically calculates almost all known accruals. For each accrual, the program has already made settings on how taxes should be calculated from it.

Here are some types of accruals provided for in the program:

• - salary payment, piecework payment
• — Permanent and one-time bonuses, allowances and additional payments
• — Copyright rewards
• — Remuneration under a civil law contract
• — Temporary disability allowance and other benefits
• — Payment of annual (additional) vacations
• — Compensation payments
• — District coefficients
• — Dividends

Accounting of the depositor (including with the automatic possibility of depositing kopecks from the amount to be issued)

For all accruals, adjustments were made to calculate the corresponding taxes and contributions.

If necessary, the user can add any own accrual and set up tax calculation.

One of the advantages of the BukhSoft: Salary program is that it provides for the automatic generation of certificates of income of individuals (employees) in the form of 2-NDFL. At the end of the year, when the salary for all months is calculated, the program will generate a file and copy it to a USB flash drive in full compliance with the requirements of the tax authorities.

The Salary program, as indicated above, is part of a more comprehensive BukhSoft program: Salary, Time Sheet, Personnel. You can read about other features of the program here:

• Personnel program
• Report Card Program
• All about personalized accounting
• More about the report in the form 2-NDFL

We wish you pleasant work!

Programs for calculating the earnings of employees, maintaining history, tracking the activity of personnel.

↓ New in the category "Personnel, salary":

Free
PSAPU-Year 04.11 is a convenient application that will help to conduct a qualimetric analysis and statistical processing of student attendance for compulsory classes. The PSAPU-Year application will automatically create lists of absent students for any school day, as well as students who missed more than a third of classes for not entirely valid reasons.

Free
PSORUD-Uniform 02.11 is an application for checking the results of educational activities. The PSORUD-Uniform application will be more convenient, as it saves time when entering the initial data about the school.

Free
Time sheet 2.4.2.19 is a convenient functional application for keeping records of work time for employees, as well as printing time sheets and duty schedules.

Free
Employees of the enterprise 2.6.8 is an application to facilitate record keeping by employees of the personnel department. The program has the ability to separate the possibilities by the obtained access rights and group the rights for different categories of users.

Free
Warehouse and trade 2.155 is an application for the organization of wholesale and retail trade and warehouse accounting. The application has a unified and highly customizable interface. The application also contains a large database with the ability to customize its subject matter for each user.

Free
Seniority calculator 6.1.1 is a program for calculating seniority by examining entries in the work book. The program "Experience Calculator" will be a good assistant for accountants and employees of human resources departments. The program also has the ability to calculate the length of service, taking into account the coefficients, calculating the exact number of years, months and days that have passed between the dates of the device and work, as well as counting only days - calendar and working.

Free
The calculation of experience 1.3 is a program for the number of years, months and days. The program "Calculation of experience" makes it possible to enter several periods of work, in addition, the calculation will be carried out by the number of years, months and days for each period, and the total and continuous experience will also be displayed.

Free
Payroll in MS Excel 4.2 is a convenient electronic form of payroll in MS Excel, with minimal manual input. The Payroll program will be able to automatically calculate all the necessary payroll taxes, including Social Security, UST, health insurance, income tax, and the like.

Free
Human Resources 6.0 is a human resources program. The Human Resources Department program makes it possible to create a personal card for an employee, his staff list and print out all personnel orders. The program also allows you to get a large number of various reports and calculate the total or continuous experience for employees.

The payroll program is designed to calculate wages for employees of the enterprise and income of third-party individuals under civil law contracts, calculate the amounts of mandatory insurance premiums and personal income tax (hereinafter referred to as personal income tax), generate primary accounting documents for payroll: time sheets , sick leave, vacation pay, compensation for unused vacation upon dismissal. The program also allows you to generate primary documents for the calculation and payment of wages: payroll, payroll and standard accounting reports: turnover sheet, calculation of insurance premiums, summary report in the context of accrual and deduction transactions. There is a function for exporting data in xml format for submitting information on 2-personal income tax in electronic form to the Federal Tax Service and SZV-6-4 and RSV-1 to the Pension Fund, as well as several types of salary certificates for the specified employee.

The main menu items of the program "Payroll":

1. Reference books
Enterprise employees- a directory of employees of the enterprise containing information about the employee: last name, first name, patronymic, passport details, registration address, date of birth and other data of an individual.
Organizations- a directory of counterparties of the enterprise, suppliers, buyers, debtors and creditors. Each entry contains basic information about the counterparty: name, legal address, TIN, KPP, current account number and bank details, corresponding account, bank BIC and bank name. It should be noted that when entering information into the directory, the program checks the correctness of the specified TIN and the account number of the counterparty. If you have access to the Internet, it is also possible to check the compliance of the specified TIN, name and address of the counterparty with data from the Unified State Register of Legal Entities, which is the simplest verification of the supplier for reliability. Additional fields contain reference information: contact persons, phone numbers, e-mail address, etc.
Sites (subdivisions) of the enterprise- directory of subdivisions (sections, departments) of the enterprise.
Types of work schedules- a directory of types of work schedules used at your enterprise.
Program Constants- constants used in the program "Payroll": in this paragraph, the rates of insurance premiums are indicated.
Types of accruals- a directory of types of payroll calculations.
Types of deductions- directory of types of deductions from wages.
Details of your own organization– constants of your company: abbreviated and full name, legal address, TIN, KPP, full name of the head and chief accountant, as well as bank details.
- the function of importing data into the employee directory from the information files in the FIU.
- the function of importing data into the employee directory from the files of information on income and personal income tax withheld.
2. Data
Employee balances- menu item for the initial entry of balances in the context of employees on account 70.
Calculation- this item contains three submenus: charges, retention, .
In the "Accruals" submenu, you can view all operations on the accrued salary, add them, and perform the accrual of time wages. The "Deductions" submenu contains functionality for calculating personal income tax, viewing, entering and adjusting all deduction transactions, generating salary and advance payment transactions. Menu item
is designed to calculate insurance premiums and generate payment orders for their payment.
Savings base for the year- a menu item for entering 2-NDFL certificates for new employees for the correct calculation of the amount of standard deductions and personal income tax.
- adjustment of the production calendar for the current year.
- Creation and adjustment of work schedules for employees used in your company.
- creation, filling, correction and formation of the printed form T-13 of the time sheet.
Transition to a new month- Change of payroll month.
Return to the previous month- return to the previous billing month.
Import transactions (out of 71, 60)- import of amounts (Dt 70 Kt 70) subject to personal income tax from the modules "Settlements with accountable persons", "Settlements with enterprises".
- an item intended for the formation of documents: a payroll in the form of T-53 for the payment of wages through the cash desk of the enterprise, a report for the transfer of wages to bank cards and personal accounts of employees.
3. Reports
Payslip with posting dates- an item designed to generate a payslip for an employee.
Payslip- formation of a unified form No. T-51 of the payroll.
Payroll for payroll- formation of a unified form No. T-53
Account turnover sheet- formation of a standard turnover sheet for account 70.
Correspondent accounts results- a report with the results of the corresponding accounting accounts.
Tax cards- menu for the formation of a tax card and a card for accounting for insurance premiums.
Employee certificates - a menu containing items for generating the following forms of certificates and applications: certificate of average salary, application for standard tax deductions, certificate in form 2-NDFL, employee payslip for the specified period, certificate in accordance with Appendix No. 1 to the order of the Ministry labor and social protection of the Russian Federation dated April 30, 2013 No. 182n.
Data export- a menu designed to export data in XML format to the Pension Fund and the Federal Tax Service: unloading 2-NDFL (Format 2011-2013, Version 5.02 xml), .
- the item is used to generate a regulated report on Form 4-FSS, submitted to the Social Insurance Fund.
4. Service- the menu contains the service functions Packing and Reindexing, as well as the journal of applications for the production of plastic cards. (The journal of applications for payroll projects for the issuance of plastic cards).

Calculation of contributions to the PFR, FSS and CHI

To calculate contributions to the Pension Fund, the Social Insurance Fund and OMS in this paragraph, click the button "Calculation for the current month". The program will calculate insurance premiums for personalized accounting in the Pension Fund of the Russian Federation, mandatory contributions to the Social Insurance Fund and Compulsory Medical Insurance, and the formation of accident insurance deductions for employees will also be made. The rates of deductions for insurance against industrial accidents can be specified in the item "Reference books", "Program constants" using the button "Accrual entries and CB rates".

The "Report" button allows you to generate a report in the context of employees on accrued insurance premiums, and the functionality of the "Summary report" button is necessary to obtain a report with summary data on cost accounts and accounting entries.
We also consider the function of generating payment orders for the payment of personal income tax and insurance premiums to be very useful for the user. Set up this function yourself by selecting already sent payment orders and in the future the process of their creation will take a minimum of your time after the payroll.

Working days calendar

This menu item is necessary to adjust the working days calendar in accordance with the current legislation. The data from the calendar will be used to calculate the number of working days and hours for a standard work schedule: 5 days, 40 hours a week. The day type is adjusted by clicking the right mouse button to bring up the day type menu.

Work schedules

Specify the type of schedule from the directory (for example, “5-day schedule”) and using the “Fill” button, you will receive a standard schedule based on the data from the calendar of working days. Similarly, you can create individual work schedules used in your company. To adjust the hours according to the schedule, you need to select the desired day of the month and correct the number of hours.

Time sheet

The time sheet is the main primary document for the calculation and payroll. The payroll program brought to your attention very flexibly allows you to generate the specified primary document: for the specified period, for the entire enterprise or department. The logic of the timesheet generation algorithm also includes the differentiation of access rights. This will be relevant if the time sheet is signed and corrected by the head of the department (the priority of the user of the intangible asset program for the Payroll module must be set to less than 99), and the document is checked and payroll is performed by an accountant. In the simplest case, the program allows you to get a time sheet in the form T-13 in the shortest possible time.
To add a new document, click the " F5 New Timesheet". In the form window, specify the billing month, the period with the start and end dates inclusive, for which the time sheet will be generated within the specified month, and the person responsible for compiling this document.

Next, click the " F4 View Timesheet» and using the button « Ins Add list» Add employees to the timesheet. When selecting all employees from the list, use the "Mark all" button. When selecting employees to add to the document, it is convenient to use the filter by department: the “ F9 Filter by division". Button " F10 Select to Timesheet» completes the selection of employees and adds the marked lines to our document. When adding an employee, the date of hiring and the date of dismissal, registered sick leaves (module accounting and registration of incoming and outgoing documents), as well as orders for granting leave in the "Personnel" module are checked.

If necessary, you can make adjustments for the selected employee: using the right mouse button, specify the reasons for leaving or absenteeism by selecting the one you need from the list, and in the hours field, specify the actual hours worked. The letter code will be entered automatically depending on the selected position in the list.

To generate a printed form of the time sheet T-13 in the list, press the button "F9 Print T-13".

The form also has additional functionality for managing the selected document:
« Close timesheet» - a button for prohibiting making corrections to the document,
« Open time sheet» - open a document for correction,
« F11 Payroll"- automatic payroll according to the timesheet, the formation of operations in the table"Payroll",
« Accrual rollback» - canceling payroll: deleting operations in the Payroll table.

Payroll Example

Consider, using a small example, how to calculate salary in the program of intangible assets "Payroll". Let's say you need to calculate the salary for September 2012 according to the staffing table for 5 people:

Table for our example

We believe that in our example, the time sheet has already been provided. In the employee directory, we indicate salaries and tariffs according to the staffing table. Select the item "Data", "Calculation", "Accruals", "Accumulation of time payment".
As a result of the specified actions, the amounts will be accrued according to the salaries and tariffs specified in the employee directory based on the total hours worked according to the calendar of working days in September 2012.
Next, select the item "Data", "Calculation", "Accruals", "All payroll operations", payroll operations will appear in the list that opens.

Having selected the necessary employee, we can adjust the hours worked, and the accrued amount for the operation will be calculated automatically depending on the salary or tariff specified in the directory for the selected employee. Next, you need to calculate the personal income tax. To do this, select the item "Data", "Calculation", "Hold", "Calculation of Income Tax (PIT)".
In the paragraph "All deductions on deduction" operations for withholding personal income tax (PIT) will be displayed.
At this stage, the payroll and tax calculation operations are completed. Next, we will generate the necessary reports.
By selecting the menu item "Reports", "Payroll" you can get payroll in the form No. T-51.

If you choose the item "Payroll for payroll", then we will be able to receive a payroll in the form No. T-53.
In the payroll generation dialog box, you can specify additional parameters: business unit, payroll generation period, payroll details.

The output form obtained when calculating the salary in our example is as follows:

As standard reports, the “Account Turnover Statement” is also used. If we pay attention to the turnover sheet, we will notice that the payment of wages has not yet been made. In accounting, the payment transaction, as a rule, occurs in the next billing month. In our example, to do this, you need to change the billing month by selecting the "Data" menu item, "Transition to a new month". After performing the specified operation, the balances at the beginning of the month will be recalculated, and the data for September 2012 will be archived. Further, let's say, on October 15, 2012, a salary was paid according to the payroll we generated. To reflect the payroll transaction in accounting, select "Data", "Calculation", "Deductions", "Payroll". According to the balances at the beginning of the billing month, salary payment operations will be formed.

Payroll journal

This menu item is used to prepare payroll documents. By selecting this item, you can create the following documents: a payroll for payment through the company's cash desk, a report for transferring salaries to bank cards. To add a new document, press the "F5 Add" button.

In the window that opens, specify the type of salary payment: through the cash desk of the enterprise or by transfer through the bank from the current account, and the month for which the salary is paid. When generating a document, you can use various filters: by division (section) of the enterprise, by the range of personnel numbers, by the sign “fired” (the date of dismissal is indicated in the employee directory). To calculate the amount payable, you can specify the payout percentage of the total amount payable, the rounding rules for the amount: exactly to kopecks, to the ruble without kopecks, to the ruble according to the rounding rules.

After adding the document, its contents will be filled in - a list of employees with the amount of payment. When paying through the cash desk, you can print the payroll and withdraw money by check at the bank. After paying salaries through the cash desk or debiting funds from the current account according to the payment order to employee cards, it is necessary to reflect the issuance of accounting entries in the withholding table. Use the "F10 Postings for issuance" button for this.

Import of data about employees of their files with individual information to the Pension Fund of the Russian Federation and the Federal Tax Service in XML format

To automatically fill in data about an employee in the directory in the main menu of the program "Payroll" select the menu item "References", and then - "Import of employee data from the SZV-6-1(2) XML file to the PFR". In the form window that opens, by clicking the "PFR file selection" button, specify the file with information SZV-6-1 or SZV-6-2, already submitted to the PFR, in XML format. Then click the "Read Data to Table" button. If the file conforms to the required XML format, the table will display the data contained in the specified file. By clicking the "Import data into the employee directory" button, you can automatically receive employee cards in the directory with the fields filled in: last name, first name, patronymic, insurance number (SNILS), address for information transferred to the Pension Fund. Adding an employee who is not in the directory, generating his personnel number and filling in the address for the PF will be done by the program. If the employee has already been added to the directory, the program will identify him by his full name or insurance number and update the information in his card. Thus, it is possible to import several files for the PFR (including it will not be a mistake to specify the same XML file several times) and get a correctly completed directory.

To receive and import data about your employees from a file for the IFTS containing information on the 2-NDFL form in XML format (format version 5.02), select the menu item "Import of employee data from the 2-NDFL XML file to the IFTS". In the import form window, by clicking the "Select 2-NDFL file" button, specify the file with 2-NDFL information submitted to the tax office in XML format (Format version 5.02). Then click the "Read Data to Table" button. If the file corresponds to the required information format 5.02 XML, then the table will display the data contained in the file you specified. By specifying the setting "Copy registration address to the address for the PF", the registration address of the employee according to KLADR will be checked and copied into the address fields to inform the PF. By clicking the "Import data into the employee directory" button, you can automatically receive employee cards in the directory with the fields filled in: last name, first name, patronymic, TIN, date of birth, citizenship, registration address. Adding an employee who is not in the directory, calculating and assigning a personnel number to him, as well as filling in the information fields indicated above, will be performed by the program. An employee is identified by TIN, full name and date of birth. Thus, if an employee has already been added to the directory, the program will identify him and update the information in his card.

We recommend the following import sequence from your files in XML format: first, import the 2-NFDL information, and then import the SZV-6-1 and SZV-6-2 information into the FIU, since the requirements for the address in the FIU when receiving information are more stricter than in the IFTS.

Presentation of personalized accounting information. Forms SZV-6-4, ADV-6-2 and RSV-1

To generate information on the amount of payments and other remunerations, on accrued and paid insurance premiums for compulsory pension insurance and the insurance period of the insured person (Form SZV-6-4), select the menu item "Reports", sub-item "Data export", sub-item “Data in the Pension Fund of the Russian Federation (format SZV-6-4) from 01.01.2013”.

Let's consider the main functions of the screen form "Registration log in the form SZV-6-4 from 01.01.2013" in more detail:
Remains in the FIU- a function designed to enter debt to the Pension Fund in the context of employees of the enterprise. The balance of debts by employees is necessary for the correct automatic distribution of the total amount of paid insurance premiums for the reporting period.
Add period– the screen form button for adding a new reporting period. Information about balances by employees from the previous reporting period will be transferred automatically.
Information SZV 6-4– this function is used to call the view form and generate SZV-6-4 information.

If you add a new reporting period, you will see empty list. Click the button "F9 import contributions and cards", then in the dialog box "Import data on accrued insurance premiums and experience", be sure to specify the "Type of import":
1 Import according to the directory of employees- is used if you do not use the "Personnel" module of the NMA program. The algorithm for the formation of seniority for the reporting period in this case uses the fields of the Employees directory: the date of admission and the date of dismissal. If the date of dismissal is not specified, it is considered that the employee is working to the present.
2 Import by orders of personnel records– this kind of data import better use when full control personnel records in the "Personnel" module, including the execution and registration of orders for admission, orders for granting administrative leave at the employee's own request, orders for dismissal, as well as registration of sheets of temporary disability with an indication of the period in the module "Accounting and registration of documents".
Next, click the "Run" button. The import algorithm will create new detail cards and populate them with the required information. Using button "F4-Card" You can view the SZV-6-4 form in full:

A function "F10 Payment Calculation" allows you to distribute the amount of paid insurance premiums among employees:

The amounts of paid insurance premiums for the reporting period will be calculated on the basis of data on the movement on the current accounts of your enterprise in the "Bank" module. If you do not use the "Bank" program, enter the correct amounts in the appropriate fields. The algorithm for distributing these amounts is as follows: at the first stage, the balance of debts at the beginning of the reporting period is closed, then at the second stage, the balance of the debt will be distributed among employees dismissed during the reporting period, and finally, at the third stage, the balance of the payment amount is distributed in proportion to the amount of accrued contributions . So, when you received the information registers filled with data using the functions described above in the form SZV-6-4, you distributed the amount of paid insurance premiums among employees. Now you can return to the “information log in the form SZV-6-4 from 01.01.2013” ​​and start recording information SVZ-6-4, inventory ADV-6-2 in XML format and reporting RSV-1 PFR.
Write XML SZV-6-4- this function is used to record information in the SZV-6-4 form to the folder you specified. Do not forget to indicate the number of the pack from which you want to number the packs with information. The pack number for inventory ADV-6-2 and its creation will be done automatically.
Formation of RSV-1- a button designed to generate a "Calculation on accrued and paid insurance premiums for compulsory pension insurance to the Pension Fund of the Russian Federation and for compulsory medical insurance to the Federal Compulsory Medical Insurance Fund by payers of insurance premiums making payments and other remuneration to individuals", according to Appendix No. 1 to the order of the Ministry of Labor of Russia dated December 28, 2012 No. 639n. Please note that the data for filling in line 100 "debt at the beginning of the billing period" will be calculated based on the data synthetic accounting. The algorithm for the formation of RSV-1 PFR refers to the balances of the corresponding sub-accounts in the module for the chief accountant "Journal of Business Transactions". The indicated balances on account 69 can be entered in the "Journal of business operations" module, item "Data", "Account balances". The calculation can be generated in printed form and written to the specified folder in XML format. To check the uploaded information, use one of the verification programs recommended by the FIU.

Calculation submitted to the FSS (form 4-FSS from the 2nd quarter of 2013)

To generate a regulated report according to Form 4-FSS (valid starting from the 2nd quarter of 2013), in the Payroll program, select the "Reports" item. The calculation form is filled out on the basis of data on the accrued salary and calculated insurance premiums in the "Calculation", "Calculation of contributions" paragraph and the constants specified in the "Details of your own organization" paragraph. To fill out the form on the “Title” tab, specify the period for the calculation (usually the previous quarter), the date the calculation was made and click the “Fill with data from the payroll” button.

At the moment, the following sections are automatically filled in: Title page, Table 1, Table 2, Table 3, Tables 6 and 7. The data in the table, with the exception of Table 2, are mandatory for submitting the calculation to the FSS. To generate a printed form of the report, click the "Generate Form 4-FSS" button. The report will be generated in MS Excel format.

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The program for payroll is designed to automate accounting in the organization. It is very simple and intuitive, has a user-friendly interface, so it is easy to work with. Our solution will help you save a lot of time and energy that you spend on accounting, reporting, payroll, paperwork and printing, and other related tasks. This will naturally lead to a reduction in time and money costs, and an increase in the profits of your business.

The program has three independent sections:

• Payroll calculation, formation of a payroll, payroll, payslips, compiling a wage order journal.
• Compilation of a turnover sheet for all accounts and sub-accounts of the organization based on order journals, formation of data in a summary table for posting to the general ledger, formation of a balance sheet for the period.
• Importing bank statements from the client's bank into the program, compiling a journal of order No. 2 and statements to it.

This is an open source program.

All directories can be corrected and new ones can be uploaded.

Forms of directories, databases, other forms and documents, as well as calculation algorithms, can be adjusted and new ones can be created in the "Constructor" menu.

The program is useful for students as a visual aid for studying accounting and creating their own programs.

Main functions and features of the program

Reference books:

• a list of employees indicating gender, division, position, salary, monthly bonus, class bonus, parental leave up to 1.5 years, other accruals, employee tax deductions, loan payments, writ of execution, trade union dues, payments for compensation for damages, other deductions, tax benefits;

• list of positions of the organization;
• list of departments of the organization;

• reference book "Types of income" (Appendix No. 4 to the Tax card for accounting of income and income tax);
• reference book "Types of deductions" (Appendix No. 5 to the Tax card for accounting of income and income tax) indicating the amount of the deduction;

• established tax rates;

• constants: billing month, number of working days in a month, working-age population subsistence level, eligible income limit, standard tax deductions, minimum wage for skilled workers, minimum wage for unskilled workers, estimated minimum wage for calculation of income tax, the estimated level of the minimum wage for calculating the unified social tax and the mandatory insurance contribution to the Unified State Social Insurance Fund for the purpose of pension provision, the estimated level of the minimum wage for indexation of alimony, the amount of standard tax deductions, the amount of material assistance not subject to income tax, non-taxable amount of material assistance with the unified social tax;

• code assignment table (Appendix No. 3 to the Instruction of the Ministry of Finance of the PMR "On the procedure for calculating and paying the unified social tax and mandatory insurance premium");

• types of accruals indicating the income tax code and the unified social tax code (for reporting on income tax and unified social tax);
• types of deductions;

Payroll:

• payroll for employees indicating the types of accruals, tax deductions, types of deductions, accruals of the unified social tax;

• calculation for the month it generates the final data on accruals and deductions for the month;

• consolidated payroll calculation (on the right side of the section, payroll is calculated for employees of the organization);
• documents in OpenOffice Calc: payroll, pay slips;
• Microsoft Office Excel documents: payroll;

• ZhO 5: the date of the operation, the type of accrual, the type of deduction, the debit of the account, the credit of the account and the amount are reflected;
• ZHO 5 per month: reflects the total turnover on salary accounts for the month;
• journal order 5 (on the right side of the section posting is performed on accounts);
• Microsoft Office Excel documents: order journal No. 2, order journal 5;

• chart of accounts for financial and economic activities of organizations (Order of the Ministry of Finance of the PMR dated June 29, 2009 No. 169);
• turnovers reflect the date, the amount of the transaction, the debit of the account and the credit of the account;
• monthly turnover reflects the sum of turnovers on all accounts of the organization for the month;
• Microsoft Office Excel Document: General Ledger;

• general ledger (on the right side of the section posting is carried out according to accounts);

• turnover balance sheet (in the columns of the balance at the beginning and the balance at the end, the value is (+) debit, the value (-) credit);

• bank statements are imported from the bank-client file;
• directory of banks operating on the territory of the PMR;

• database of suppliers and buyers of the organization;
• ZhO 2 for the month reflects the total turnover on the current account for the month;

• journal order 2 is formed in the right part of the section (added from the bank statement);

• chessboard bank, bank statements are formed by dates and debit of accounts;

Download Templates (.csv files):

• bank statements;
• constants;
• charts of accounts;
• employee handbook.

Brief instructions for working with the program

The first group of the program contains directories with which users work.

"Employees": the first tab contains basic information about the employee, the second tab contains deductions and taxes. The directory is better to download from the template. Open the template using OpenOffice Calc, fill in the details by copying from the forms available in the organization, save by selecting the "Use current format" button. In the program menu, click the "Import" button, select this template, click the "Open" button, in the "Data Import" window, click the "Import" button. Fill in the missing data manually. At the same time, the reference books will be filled: "Subdivisions" and "Positions".

Reference books: “Types of income”, “Types of deductions”, “Tax rates”, “UST codes” are filled in, they are corrected when regulatory legal acts are changed.

In the directory "Constants" the lines are filled in: "The subsistence minimum of TN", "Minimum wage of the KR", "Minimum wage of the NKR", "RU of the minimum wage for calculating income tax", "RU of the minimum wage for calculating the unified social tax, SALT", " RU MW for indexation of alimony”, the rest of the lines are calculated according to the formulas.

Reference books "Codes of accruals" and "Deductions" can be brought into line with those in force in the organization.

In the second group of the program, payroll is calculated.

"Payroll for employees" is generated automatically, is given for information, it can be hidden in the Constructor. However, in case of incorrect work in the program, it is possible to accrue salaries to an employee several times. In this section, input errors are clearly visible.

"Calculation for the month" in the form opens the next month.

"Summary payroll" in the form of payroll. The cursor is set to the month of calculation. On the right side of the form, the “Create” button, select an employee, select the month of accrual, fill in the lines for the number of days worked, depositors (debts of the organization), debts for the employee. Sick, vacation, one-time accruals and deductions are calculated separately and entered into the calculation. The rest of the data is filled in automatically. The Documents menu opens Payroll, Payroll, and Payslips.

"ZhO 5" is generated automatically, is given for information.

"JO 5 per month" in the form opens next month.

In the form "Journal order 5" posting is done in the accounts in the same way as payroll. In the "Documents" menu, "Journal Order 5" opens in a pivot table with filters. The table data is entered in the General Ledger form.

In the third group of the program, a turnover sheet is compiled for all accounts of the organization on the basis of order journals and other documents.

A balance sheet for the period and data for transfer to the general ledger of the organization are formed.

"Turnovers" are formed automatically, are given for information.

“Turnover per month” in the form opens next month.

"General ledger" in the form posting to accounts is carried out similarly to payroll. The "Documents" menu opens the "General Ledger" in a pivot table with filters. The table data is entered into the General Ledger of the organization.

"Turnover balance sheet" is generated automatically for a given period. At the bottom of the form, in the filter, set the dates “Start” and “End”. Press the "Apply" button.

In the fourth group of the program, bank statements are imported from the client's bank. A magazine order No. 2 and a statement to it are compiled.

"Bank statements" are loaded from the template. Upload bank statements from the client's bank in Microsoft Office Excel format. Open the template using OpenOffice Calc, fill in the details by copying from bank statements, fill in the "Debit" "Credit" columns in exact accordance with the "Chart of Accounts" code, save by selecting the "Use current format" button. In the program menu, click the "Import" button, select this template, click the "Open" button, in the "Data Import" window, click the "Import" button.

The Directory of Banks is corrected when bank details are changed and new ones are added.

"Counterparties" is filled in automatically, new counterparties are added when importing bank statements.

"JO 2 per month" in the form opens next month.

"Order Journal 2" on the right side of the form, data from the "Bank Statement" is added. In the "Documents" menu, "Journal Order 2" opens in a pivot table with filters. The table data is entered in the General Ledger form.

"Chess bank" is generated automatically for quick data review.

The fifth group of the program contains templates for loading data.

Templates are opened by clicking on the icon on the right side of the form.

It is possible to modify this program according to individual requirements.
You can check the scope of work and cost through