What does "Declared Value" mean in the mail? Valuable parcel. Inventory of attachment

In the century computer technology People write paper letters to each other less and less often. It may seem that soon such an organization as the post office will become obsolete altogether. But in reality this is far from the case. Quite often it is simply impossible to do without postage. In this article we will look at the procedure for sending a registered letter with a list of attachments. Let's also talk about how long the letter will take and how much such a service costs.

What is allowed to be put in an envelope

Before we talk about how to forward ordered letter with a description of the attachment, let's clarify what exactly is allowed to be sent in the envelope without violating the rules.

It is fundamentally wrong to think that in a postal envelope you can only send greeting card or a letter. The shipment can contain almost any paper:

• diplomas and certificates;
• passport;
• various certificates;
• contracts;
• flat paper products, cardboard frames or crafts;
• photos;
• brochures;
• magazines;
• much more.

The most important thing is that the shipment does not exceed the permitted weight:

• 100 g - on the territory of the Russian Federation;
• 2,000 g - for shipments abroad.

Often, post office employees refuse to accept letters with attachments for sending. small items, for example, jewelry. They justify this behavior by the fact that when stamps and seals are affixed, the envelope may tear. The reason for this will be the voluminous investment, and postal workers will deal with the situation. However, many of those who regularly send such things claim that it is possible to obtain consent for such an investment if you exclude explicit probing of the item. To do this, the attachment can, for example, be wrapped in thick cardboard.

We send a registered letter

Now let's talk about how you can send a registered letter and how it differs from a regular one.

• complaints;
• claims;
• notifications;
• contracts;
• requests;
• petitions;
• other official papers.

Unlike a regular letter, a registered letter is supplied with a special track number. Using it, you can, if desired, trace the departure path from one point to another. To do this you just need to go to official portal Russian Post and enter the track number in the “Tracking of shipments” section.

If you decide to send a registered letter, you can be sure that the person to whom it is addressed will receive it. Such a letter is not thrown into Mailbox. It is issued personally to the addressee upon presentation of a civil passport.

There is a fee for registered mail, and even if you have a postal envelope with a stamp, you won’t be able to simply throw such an item in a box. To do this, you need to personally visit the post office, contact an employee and inform him that you need the “Registered letter” service. A branch employee will weigh the envelope and calculate the cost of shipping. After payment, the shipment will be registered in a special journal, assigned a track number, and a special barcode will be affixed to the envelope and required quantity marks.

Why order a notification and how to issue it

Sometimes it is necessary to send a registered letter with a list of attachments and notification. This is necessary in order to find out exactly when the addressee received the envelope. To do this, a special form is attached to the letter, in which the addressee signs upon receipt of the item. After this, the notification form is detached from the letter by a postal employee and sent back to the sender.

To issue a notification, a special form F-119 is used. You can obtain it from a branch employee or download it on the Internet. This form is easy to fill out. It is enough to simply answer the questions posed. If nothing works out at all, you can ask a postal worker for help.

How to send an envelope with a description of the contents

Quite often it happens that you need to clearly record which papers were sent to the addressee. For this purpose, there is a registered letter with a list of attachments. This type of sending correspondence is considered the most reliable. Indeed, in this case, the post office takes on additional financial obligations. If your shipment, God forbid, is lost, Russian Post will be obliged to pay compensation in the amount at which you valued the letter when sending it. Such a letter is assigned a special number by which it can be tracked at any point along the route.

In order to send a so-called registered letter with a list of attachments, you will have to work a little. First of all, you need to download on the Internet or ask a post office employee for a special form marked “f-107”.

The sender fills out this form at home or directly at the branch. And he does this in duplicate. Each item indicated in the inventory is certainly evaluated. The letter is brought to the post office open and the department employee carefully checks the contents of the envelope with the list indicated in the document. Only after this does the post office employee sign and stamp each copy. The sender also leaves his autograph.

One copy of the inventory is placed inside the envelope, and the sender keeps the second. In the future, it will serve as confirmation of what exactly was put in the envelope. Now the package (envelope) can be sealed and handed over to a post office employee for processing.

Sending subtleties

And now it’s time to tell you the worst secret! Russian Post does not send registered letters with a description of the attachment. Due to their ignorance, post office customers often confuse some concepts.

An extremely valuable letter is sent with a description of the attachment. In this case, the sender fills out a special form, which was mentioned above.

Of course, you can also send a registered letter with a list of attachments. No one has the right to forbid you to do this. But you will have to make such an inventory by hand and in free form. No one will check it or pay any attention to it at all. There will be no seal or signature of a department employee on it. This means that, if necessary, you will not be able to confirm that the envelope contained exactly the documents that you said you put there.

How to fill out the inventory correctly

If you are not sure that you understand how to issue a registered letter (with a list of attachments), you can view a sample directly at the post office or in our article. This is, in general, a simple matter.

1. First of all, you need to indicate the address of the recipient of the correspondence, that is, the person to whom you are writing.
2. All documents placed in the envelope are entered one by one in a special field. It is advisable to indicate the name of the document, the date of its issue, number and brief content.
3. The adjacent column indicates the number of documents of the same name.
4. Another column is occupied by the value you declared for each security. You can set any amount here, but do not forget that it is from this figure that the state duty that you will have to pay will be calculated. So you shouldn’t value a photo of your beloved grandmother at a million.
5. At the bottom is the total amount, which is obtained by adding all the numbers in the “Cost” column.

Since the inventory of attachments is filled out in two copies, it is very important that the information in them is identical letter by letter. If a discrepancy of even one letter is detected, the operator may require the document to be rewritten.

How much does it cost to send a letter?

It is almost impossible to answer this question unambiguously. The fact is that it all depends on too many factors. The shipping price is affected by:

• weight of the item;
• forwarding distance;
• delivery method;
• with notice or not;
• whether it is custom made or not;
• whether the letter has a certain value.

For letters with a description of the attachment, it is worth remembering this nuance. Such letters are called “Valuable”. This means that upon shipment you will have to pay an additional duty (insurance fee) of 4% of the declared value. So before you evaluate an investment, think carefully about whether you have enough money to pay for shipping.

By the way, if the letter is lost, the insurance fee will not be reimbursed to the sender. Only the declared value of the shipment will be returned to you.

Delivery terms

Another question that often interests citizens: As you understand, this will also require clarification. It all depends on where exactly the letter was sent. For example, delivery of correspondence within one municipality cannot exceed three working days. Well, if you are on the other side of the country, then answering the question of how long it takes for a registered letter to Russia will be quite difficult.

In any case, Russian Post has certain standards that it must adhere to. So at least find out approximate period Delivery is quite often possible from the branch operator.

There is a method for submitting a tax return (calculation) to the tax authority in the form of a taxpayer (fee payer, tax agent) postal item with a description of the attachment. Moreover, when sending a tax return (calculation) by mail on the day of her presentation The date of dispatch of the postal item with a description of the attachment is considered.

The investment inventory form according to Form 107 is used in the following cases:

1. a description of the attachments in the valuable letter;
   

   Note: For example, when sending a tax return by mail.

2. a description of the contents in the parcel;
3. an inventory of the contents of the parcel;

Postal item with declared value is sent to open form with a description of the attachment. In this case, the sender of a valuable letter, parcel or parcel is required to fill out two forms inventory of attachments f.107, which indicates:

• name and postal address of the addressee;
• name, number of items and the amount of their assessment.

The sender of a valuable letter with a tax return must put his signature on each copy of the inventory form. If among the items sent there are items without valuation, then in the column “declared value” a dash is placed next to their name on each inventory form. At the request of the sender, the valuation of the items may not be indicated on the copy of the attachment inventory included in the mail item.

When the inventory forms according to Form 107 are completed, the postal worker is obliged to:

• compare entries in both copies of the inventory;
• compare the correspondence of the address and the name of the addressee indicated in the inventory and on the address side of the shell (address label) of the registered postal item (RPO);
• compare the items being sent with the entries in the inventory;
• check the compliance of the total value of investments indicated in the inventory with the amount of the declared value of the RPO. The amount of the declared value of the RPO must be equal to the total value of all investments indicated in the inventory;
• put a calendar stamp on both copies of the inventory and sign them;
• insert the first copy of the inventory on top of the attachment in the RPO and pack it, give the second copy to the sender along with the receipt.

If you send a parcel with a list of the contents of the parcels, as well as according to the RPO with a declared value, handed over legal entities, a fee will apply.

The sender determines the value of each item independently. The cost of the inventory items affects the amount of compensation in case of loss of the shipment, but the higher the cost of the items, the higher the cost of the shipping insurance fee will be. The sum of items can be made zero by placing a dash.

Cost of sending a valuable letter with a list of attachments

Forwarding a valuable letter with a list of attachments with a document cost of 10 rubles weighing 20 grams it will cost 120-170 rubles in Russia.

List of attachments for 3-NDFL when sent by mail

TIN 770012345678,
Alexander Sergeevich Ivanov
Address: 145147, Moscow,
12th Slesarnaya St.,
59, bldg. 12, apt. 409

DESCRIPTION OF INVESTMENTS

1. Tax return 3-NDFL for 2013 on 8 (eight) pages – 1 copy.
2. A copy of the income certificate in form 2-NDFL on 1 (one) page – 1 copy.
3. Application for personal income tax refund, excessively withheld by the employer in connection with
providing property deduction from the beginning of the year, on 1 (one) page –
1 copy.

04/22/2014 A.S. Ivanov

Inventory of attachment- this is a document that is included in the postal item and contains the name, quantity and cost of the items being sent. The attachment inventory is used when sending valuable letters, parcels, and parcels. This document must be endorsed with a post office stamp before sealing the postal item.

The attachment inventory form has standard form 107.

How to fill out an investment inventory

Let's consider the procedure for filling out the form for listing the contents of a mail item.

First, indicate the type of shipment: valuable letter, parcel post or parcel.

Then in the “To” line we write the full name, in the “Where” line - the recipient’s postal address.

We proceed to filling out the table in which we indicate the item number, the name of the items being sent, their quantity and cost (in rubles). The declared value affects the amount of compensation in case of loss of mail. But it is important to take into account that the higher it is, the higher the insurance fee for sending a postal parcel. If the sender wishes, it may not be indicated.

We put a signature in the “Sender” line.

Below is the position and signature of the postal worker who verified all the completed information.

The list of attachments is drawn up in two copies - one of them is included in the postal item, the second is received by the sender along with the receipt. This document is written by hand or filled out on a computer. Corrections are not allowed. Before sealing the postal item, a postal item is stamped on the attachment inventory form.

Every person is faced with the need to send a registered letter with a list of attachments and a notification of delivery. A sample document can be downloaded for free.

Every person in his life is faced with the need to send a registered letter with a description of the attachment. Most often, such activity is accompanied by a related service - notification of delivery. This event can be done at any post office by visiting the institution in person. The document form is present at every post office and is quite easy to fill out. On the presented page you see a generally accepted template for handling an inventory of attachments and you can download it for free via a direct link.

This common action has very important legal implications. To this day, no more original way of obtaining confirmation of committed acts has been invented. The discussed form 107, called the investment inventory, is familiar to all people. Any person can handle filling out a letter with a list of attachments. Filling out the sample Form 107 in advance will save time in the post office queue. You should prepare 2 copies of the attachment inventory, one of which will be confirmation of the information or product sent. The specialist receiving the correspondence must carry out certain procedures.

Mandatory paragraphs of the letter with a list of attachments

:

• Type of message sent;
• Comprehensive data of the recipient;
• List of items to be sent;
• Cost (optional);
• Signature and transcript of the author;
• A post office employee’s mark is placed on the same form.

The paper can be filled out either by hand or in printed form. There is a special item in the form - the shipping price. It is not necessary to fill out this line, but it is significantly reflected in the event of a lost shipment. The completed kit is checked by a post office employee and makes his own marks. In the notification of delivery, if it is attached to a letter with a list of attachments, you must also fill in the corresponding lines. On back side, upon delivery, the addressee puts his own details and signature. This notice is given to the sender.

With development postal services on the Internet and available services mobile operators, paper cards and letters in envelopes are not sent as often as 10-15 years ago. But in some cases it is impossible to do without sending it in a regular postal envelope. How to send a letter via Russian Post so that the correspondence is guaranteed to reach the addressee?

What can you send in a postal envelope?

To begin with, it is worth determining what exactly can be sent in an envelope for letters, and for what you will need to use, for example, a parcel. What can you send by letter by Russian Post?

In addition to postcards and letters, you can put almost any paper or cardboard correspondence in the envelope: personal documents (passport, diploma, work book, certificates, etc.), paper (cardboard) crafts and products, photographs, etc. The main thing is that the weight of one letter does not exceed the established norm - 100 g (for letters to another country - no more than two kilograms). The exception to this rule is money and bank cards- postal workers themselves do not recommend putting them in envelopes.

The question often arises: is it possible to enclose small objects in a paper letter? For example, jewelry, keychains, flat magnets, badges? Postal employees answer this question in the negative. The reason is simple - when stamping an envelope or when sending/removing it through a mailbox, the envelope may tear due to the bulky item inside.

However, senders who manage to send quite successfully small items in the letters, they claim that such attachments can be transported if the items cannot be clearly felt in the envelope. This is achieved by simply wrapping the item in cardboard, several layers of tape or thick paper.

How to send a simple letter

Depending on the type of sending, letters can be registered, simple, express, letters with declared value or with notification. Step by step procedure their dispatches are approximately the same, with the exception of some features. Using the example of a simple postal item, let's look at how to send a letter via Russian Post:

• Any letter is sent from the nearest Russian Post office, the address of which can be found on the official website of this organization. A simple letter, in addition, can be dropped into a street mailbox.
• To send, you need to purchase an envelope in accordance with the size of the attachment. The smallest is 114 x 162 mm or 110 x 220 mm (euro), the largest is 229 x 324 mm.

• The envelope should be filled out in legible handwriting in any color of ink except red, yellow and green. Various crossing-outs, stains or corrections on the envelope are not allowed.
• In the upper left corner, in a special field, fill in information about the sender:
  - in the line “From” the full name or name of the sending organization is indicated;
  - in the “From” lines, enter the sender’s address data in the following order:

• Street;
• House number;
• building number (if any);
• apartment number (office or office number);
• settlement (full geographical name);
• district (if it is present in the address);
• region name Russian Federation(region, region, etc.);
• name of the country of departure (only for sending abroad);

  In the lower window, fill in 6 digits corresponding to the sender's post office index.

• In the same order, information about the recipient of the letter is entered into the lines of the field located in the lower right corner of the envelope.
• In the field for the digital index (lower left corner), the recipient's post office index is entered along the contour.
• After filling out all the required fields, an attachment (letter, postcard, etc.) is placed inside the envelope and the envelope is sealed.

A simple letter, the weight of which does not exceed 20 g, is sent in a postal envelope without additional payment or additional stamps. However, if the weight of the item is greater or the letter is expected to be delivered outside the country, then before sending the letter via Russian Post, you should contact the operator, who will weigh the letter and affix stamps in accordance with the price of the item.

How to send a registered letter

How does such a message differ from a simple letter? How to send a registered letter via Russian Post? The service for sending registered letters is intended for sending important documentation, official correspondence (requests, claims, notifications, complaints, etc.). Registered letters have a number of advantages compared to sending a simple message:

• When sent, a registered letter is assigned an individual track number (indicated at the top of the check issued to the sender). Using it, it is possible to track the delivery of the message through the Internet service “Tracking of items” on the PR website.
• This type of shipment is delivered personally to the addressee against signature after presentation of the passport. This is indisputable evidence that the sender sent the letter in a timely manner, and the recipient is familiar with the contents of the message.

Sending registered letters is a more reliable, but also more expensive way of delivering correspondence. How to send a letter via Russian Post if you need to use the “Registered Letter” service? After completing the steps described above, the sender must contact the postal operator, say that he needs to send a registered letter, and pay the cost of this service. The postal employee will weigh the envelope, register the letter with a tracking number, and attach a barcode and stamps in accordance with the cost of the item.

Notice: what is it for and how to fill it out correctly

Registered letters with notification - a service that allows the sender to find out the exact date delivering the letter to the recipient. This is an official document, which in some cases can also serve as proof of the fact that correspondence was sent on time. To use this service, you must fill out a form and inform the operator that a registered letter is sent with a notification.

It is filled out on a special postal form F-119. All information is on both sides in a field indicating: “Those circled with a bold line are filled in by the sender.” The filling procedure is as follows:

1. In the field indicating “Notification must be returned to the address”, the data of the sender of the letter is entered in the same sequence as on the envelope. Marks are placed in the “Letter” and “Registered” boxes.
2. The recipient's information is entered into the field on the back of the form in the same order as on the envelope. Marks are placed in the “Letter” and “Registered” boxes.
3. The notification is glued by the operator directly to the envelope, and after delivering the registered letter to the recipient, the form is removed by the postman and sent to the sender.

Letter with a description of the attachment

It is recommended to order a letter of value (also known as a letter of declared value) to send particularly valuable attachments: originals of personal documents, valuable papers, real estate documentation and other things. This type of postal item is supplemented by a description of the attachment indicating the amount at which the sender estimates the contents of the envelope.

This type of forwarding is considered one of the most reliable, since a valuable letter is necessarily assigned registration number, which means it is subject to tracking on the way to the addressee. In addition, if the letter is suddenly lost, the sender receives compensation from the post office in the amount of the declared value.

How to send a registered letter via Russian Post if it needs to be supplemented with an inventory of the attachment with a declared value? In addition to purchasing and filling out the envelope (there is no need to seal the letter), the sender will need to contact the post office operator to make an inventory:

• It is filled out by the sender in duplicate on special forms f-107. The inventory must contain a detailed list of all papers sent in the letter, indicating their estimated value.
• The mail operator checks the contents of the attachment with the compiled list.
• Each copy is signed by the operator who accepted it and the sender.
• One copy is handed over to the sender, the second is placed in an envelope along with the papers being sent.

How much does it cost to send a letter via Russian Post if it is a letter with declared value? In addition to the cost of sending a registered letter, the sender will need to pay insurance fees in the amount of 4% of the amount of its declared value. It is worth noting that in the event of its loss, the paid insurance fee will not be reimbursed to the sender.

Cost of a letter

Sending by letter is the most cheap way postal item. Today, the client has the opportunity to find out in advance how much it costs to send a letter via Russian Post. This can be done through the official website of Russian Post, using the Postal Calculator service.

For example, to find out how much it costs to send a registered letter by Russian Post, you need to enter information about populated areas sender and recipient, indicate the weight of the letter, delivery method, and also check the box next to “Registered” in the “ Additional services" After this, the service will automatically calculate the cost of sending.