Thank you letter - samples. Letter of gratitude to an employee for good work - sample writing

A thank you letter is considered a type of business document. It is drawn up at the favorable end of an enterprise, event, interaction, and so on. Also, a letter of gratitude can be sent before any special event. In the first case, it will be of an initiative nature, and in the second, it will serve as a response to an invitation or congratulations. Let's look further at how to compose text thank you letter.

In what cases is such paper needed?

The reasons for drawing up this document may vary. So, for example, they often write a thank you letter kindergarten. This could be on the occasion of the team’s participation in some cultural event, competition, competition. It is not uncommon to write a thank you letter to the teacher. The time a child spends at school is special meaning for him. Of course, many parents strive to express their gratitude to teachers.

As a rule, the paper is compiled to graduation party, V Last year stay at school. Together with that teaching staff can write a letter of gratitude to the parent for his active participation in the life of the class or school. In business circles it is also customary to send such documents. This is considered a sign of good manners, a sign of respect for partners. The head of one enterprise can send a letter of gratitude for cooperation to the director of another organization. In addition, it is customary for companies to notice achievements and Good work specialists. In such cases, the manager can write a letter of gratitude to the employee, noting and encouraging his work.

Content Features

How to write a thank you letter correctly? First of all, pathos should be avoided. When writing a letter, there is no need to be hypocritical or exaggerate the actions of the addressee. It is also advisable not to use empty and loud phrases. The greatest value in this case will be sincerity and simplicity of presentation. For example, if a letter is being written to a teacher, then it should be noted that his activities have left good memory One can also say about him as a person that he contributed to the formation of the personality of his students.

The teacher will also be pleased to read about specific instructions that right moment helped to accept important decision. The letter should be thanked for the knowledge that the teacher gave, for his reverent attitude towards the students. At the same time, when expressing your thoughts, you should avoid arrogance - it will give a negative reaction. In the letter, it is important to make it clear to the teacher that only warm feelings and respect remain for him.

Important point

It should be remembered that a thank you letter is always welcome. Not many people find the time to note the activities of this or that person or enterprise in this form. For example, an employee of an organization will be very pleased to receive a letter of gratitude for his contribution to the development of the company. This will indicate that the specialist’s activities did not go unnoticed and actually contributed to the achievement of some important results. In general, a thank you letter is not that long and voluminous in content. But even a few lines will give the addressee strength and make him happy.

Thank you letter: sample

Usually the presentation is carried out in free form. But at the same time, it is worth remembering that this is a business document. In this regard, certain standards should be observed when drawing up. The company may have its own form for such documents. For example, if the management of a preschool educational institution or school decided to send a letter of gratitude to the family of the pupil. In such cases, the form contains the details of the organization. The document should follow the structure:

• A cap. It should indicate the addressee. This can be an enterprise or a specific person to whom, in fact, gratitude is expressed. However, this item is considered optional.
• Appeal.
• Content. The essence of the letter should be reflected here.
• Information about the compiler.

Let's consider these points in more detail.

Appeal

Enterprises have traditionally adopted the wording “Dear...”. Such treatment indicates a respectful attitude towards the addressee. When composing a letter, it is not recommended to use the phrases “Dear” or “Madam (Mr.)”. If, for example, an employee is being encouraged, then such an appeal will look somewhat awkward and even insincere.

In the end, such wording does not correspond to the norms of official business style accepted today. First name and patronymic after the address “Dear” will be appropriate for personal gratitude. If the document is addressed to the team of the enterprise, then the phrase “Dear colleagues” is more suitable here. Further in the content it will be possible to clarify which team the appeal is addressed to. If the letter is sent to another company, it is addressed to the manager. The content expresses gratitude to the entire company or a specific team.

Information about the compiler

It is more advisable to indicate who exactly expresses gratitude after the appeal. The initiator can be both the management of the enterprise and a structural unit. For example:

• "LLC (name) thanks...".
• "Management of the company (name)...".
• “Accounting of the company (name...”, etc.

In this case, it should be taken into account that on behalf of the enterprise they usually thank another organization as a whole for providing any opportunity, supplying a product or providing a service. If the document is sent to the team or employee own company, then you need to state the essence on behalf of the management:

• "We sincerely thank..."
• "We are grateful..."
• “On behalf of the entire enterprise I would like to express my gratitude...”

The following phrase will look very solemn and unconventional:

“As the director of the company, I would like to express my gratitude with all my heart...”

This option is used in exceptional cases. For example, if you should note a contribution that had great importance for the enterprise.

Destination

You can thank one person, a team, a department, or an enterprise. Individual appreciation sets an employee apart from the entire staff. This is how management notes his professionalism, skills, abilities, and achievements for the benefit of the organization:

• "Thank you…".
• “On behalf of the entire company I would like to express my gratitude to you...”

If the letter is addressed to the manager with gratitude to the entire enterprise for services provided, goods supplied, and so on, then the content needs to clarify to whom exactly it is expressed:

• “Company (name) expresses gratitude to your organization...”
• “We sincerely want to thank the team of your company...”

If a manager addresses the team of his company, it would not be superfluous to list the employees:

“Dear colleagues! I, as a director, am sincerely grateful to the team of the accounting department of our enterprise, namely...”

If in structural unit there are many employees, it is not worth listing their names. Here it is better to contact the head of the department:

"Dear colleagues! I, as a director, express my deep gratitude to the accounting department under the leadership of...".

What are they expressing gratitude for?

Always thank you for something. The message should not express gratitude “for everything.” In this case there is nothing specific; it will be somewhat unclear to the addressee. A person should know what exactly he is grateful for. You can be grateful for various things. For example, if an appeal is sent to an employee, then one can note his professionalism, vigilance, and perseverance shown in some situations:

“We express our gratitude for your creative work, dedication to the company for 20 years, loyalty in work, and also want to note your high professionalism, dedication, leadership skills, which contributed to the achievement of significant successes and allowed the company to occupy leading place in the market among competitors."

Business partners can be expressed gratitude for timely support, provision of equipment, services, and so on:

"OJSC (name) sincerely thanks LLC (name) for the opportunity to participate in the exhibition dedicated to...”.

Finally

It would not be superfluous to detail in the letter what specifically turned out well. It is this moment that gives individuality to the entire appeal. You should also remember that a thank you letter conveys positivity. Therefore, it is advisable to look into the future when addressing:

"We wish your enterprise prosperity."

Before the traditional conclusion, one should also express hope for continued cooperation. At the end of the address they usually write: “With respect (position, full name).”

Often, thank you letters are written to an employee of an organization from an employer. Gratitude can be expressed for good work, achievements, participation in an event, long-term cooperation, many years of work, or upon retirement. There are three main types of thank you letters:

• Business letter;
• On behalf of the entire company;
• Incentive.

How to write a proper thank you letter to an employee?

• A cap is written if necessary;
• Address: You, and initials in full;
• The appeal itself is text;
• Date, signature and transcript.

Video - Ideas for writing a thank you letter (with examples)

Texts of letters to an employee (samples)

1. Letter of gratitude to an employee for many years of work, sample text.

Dear, Ivan Ivanovich Ivanov We express our gratitude to you from the head of the company “...” Viktor Viktorovich Viktorov.

Dear Ivan Ivanovich Ivanov, thank you for your long-term cooperation and labor contribution to the development of our company. I and all the employees really appreciate your experience, as well as your active participation in the company’s developments. Your professionalism undoubtedly plays a big role for many (what exactly, the area, what the company does), and as a manager I would like to express my gratitude to you for your fruitful work.

Date: Painting: (in full)__________________

2. Letter of gratitude to an employee for good work sample text.

Dear Ivan Ivanovich Ivanov, the company "..." expresses its gratitude to you for the good and quality work, always interesting and correct solutions to problems that arise. Your loyalty and devotion are valued by management and the entire team. Many employees are very proud to work with you personally, and I, as a leader, recognize your efforts by expressing gratitude from the entire company.

Any employee can receive a letter of gratitude from the organization; such gratitude is expressed in case of good work. This is a business document containing words of gratitude, and the reason can be different: high-quality provision of services, well-done work, successful cooperation, assistance or assistance. A non-commercial business letter is addressed to one person or an entire team.

What is a thank you letter

An individual or a group can receive a letter of gratitude. This emphasizes the importance of people and their merits. Such a letter can be a response to a congratulation or an invitation. A letter of gratitude meets all requirements business style, it contains the main parts: the head of the document, the appeal, the main text, the paper is accompanied by the signature of the head, and a seal is affixed. The letter is written on company letterhead, has a clear form, and is one of the types business communication between people.

Sample

A thank you letter is considered a business document, but some deviations from the rules are allowed here. The cap is indicated if necessary, it is not required element. It gives information about the person (or people) to whom gratitude is expressed. Below is the appeal. Then words of gratitude are placed, which consist of template phrases. And at the bottom left there should be a signature with the basic information of the person expressing gratitude: full name and position title. All this is often documented on letterhead on behalf of the manager.

You can download sample thank you letters on the Internet:

• for cooperation;
• employee;
• organizations;
• to the teacher;
• doctor;
• to the student;
• for help;
• for charity;
• gratitude to parents, veterans, volunteers, etc.

Writing samples may be as follows:

• Option 1:
  • The company (name) provides heartfelt expressions of gratitude and sincere gratitude to the company (name) and company managers for the high-quality and timely delivery of furniture (other goods).
  • We express confidence in maintaining the existing friendly relations, we would like to express hope for further mutually beneficial, fruitful cooperation.
  • Position, signature, full name.
• Option 2:
  • Dear (name, patronymic)!
  • We express our gratitude to you for your many years of work; you make a huge contribution to the development and prosperity of the company!
  • On your 50th birthday, we wish you inexhaustible creative energy, the accomplishment of all your endeavors, further success, good health, joy, happiness!
  • Sincerely, (position) signature, full name

What do you express gratitude for in a letter?

A thank you message is written for a job well done, assistance provided, and support. If people financially sponsored or were suppliers of equipment, furniture, and other necessary things, they can be sent thanks by e-mail for your help with an expression of deep gratitude and warm words that will lift the mood of the recipient and encourage him to do new good deeds.

For conscientious work

Some people devote many years to their work, they put in all their strength, they work conscientiously. They thank an employee of the organization with such a letter; it must indicate the person’s name and patronymic, how long he worked in the organization, and what merits he received during this time. Compose a text that mentions personal and professional quality the person, the projects the person worked on. The purpose of a thank you message is to please a person, to increase his strength. new level, so it is important to write it correctly.

Sample letter thanking an employee:

1. Dear (name, patronymic)!
2. We express our gratitude to you, sincere appreciation for the fact that you have been working with us for 15 years and making a huge contribution to the development of the company!
3. On your anniversary we wish you inexhaustible creative energy, success, good health, happiness, creative achievements, material goods!
4. Job title, signature, full name.

Gratitude for the work

The employee's immediate superior should write a thank-you note to the employee and then sign it. The text contains an appeal to both one person and the entire team of the company. Expressed if the project was completed on time or even earlier. If the team worked harmoniously and successfully, after which the company received a large profit, then the letter will also be in good form. Approximate structure:

• Dear (name, patronymic or team so-and-so)!
• I would like to take this opportunity to thank the employees of the company (name) for the service provided, high quality work, efficiency and timely assistance in resolving pressing issues.
• I hope for further long-term, fruitful cooperation.
• Sincerely, (last name, first name).

For the assistance provided

Expressions of gratitude in business letters often follow how some assistance was provided to a company or a specific person by another organization or individual. Help is expressed in moral support and the organization of an event. Often help comes in the form of sponsorship from a company or person in his new project.

• Dear (io)!
• The administration of [name] expresses gratitude for the sponsorship provided in organizing the anniversary humanitarian university. The musicians performed at top level, and the light show is extremely beautiful! We express our special gratitude to you, because the successful implementation of this project would not have been possible without your participation.
• We wish you and the entire team of (company name) health, interesting ideas, their successful implementation, good clients, and growth in professionalism.
• Sincerely, (name, surname).

Gratitude for cooperation

This type of letter is very common; it is sent to people both within the company itself and to various business partners, and can be given at an official presentation. Approximate structure:

• Dear (name, patronymic)!
• We highly appreciate working together with your company. We are well aware that we owe our success, first of all, to the companies offering our services and to successful cooperation with you. We wish you and your company success and prosperity!
• Sincerely (name, surname of the boss).

For sponsorship

Very often, companies express gratitude to their sponsors for their help, support, and writing a letter is similar to everything previous options:

• Dear (name, patronymic)!
• The administration of [institution name] expresses gratitude for the sponsorship provided in organizing the regional children's creativity competition. Successful implementation of this social significant project would not have been possible without your participation.
• We wish you health, interesting ideas and their successful implementation, and further prosperity of the company.
• Sincerely, (name, surname).

Rules for writing a thank you letter

A letter of thanks is an official style document, therefore it has clear standards and rules for filling out:

1. The header is located at the top right, but options without it are allowed.
2. There must be an appeal either to one person or to a group of people.
3. The main part consists of template, standard phrases that are based on compliments and kind words.
4. At the end of the letter there must be a signature of the person who compiled this paper. In this case, the first and last name are indicated, there may be a mention of the position, and a personal signature is placed.

Appeal

This is a mandatory element that is present in any official paper. Since a letter of gratitude is a document, the address is always there, often accompanied by the word “dear.” A person is called by his first name and patronymic; rarely a surname can be added. If gratitude is sent to the entire team, then write “dear colleagues (name of organization).”

Letter details

Details can be presented in a letter at a minimum: only the name of the organization, the position of the person who draws up the document. But there is an option when the details are specified in great detail:

• name of company;
• position of expressing gratitude;
• organization address;
• phone number, fax number of the organization;
• TIN/KPP, other important details;
• date of;
• thank you number.

Information about the compiler

This paragraph of the letter does not take up much space. At the end, the position of the person expressing gratitude and his full name are simply indicated. There may also be a signature. In some cases, they write in detail: the name of the organization, the position held by the person thanking, his full name and abbreviated signature. If the letter is intended for parents, then there is no need to indicate the position, just the name is enough.

Thank you letter text

How to write a thank you note correctly? Due to the fact that written gratitude is an official document, its content is always formulaic. It necessarily includes standard phrases about expressing gratitude. The personal qualities of the people to whom this letter is sent are emphasized. Standard phrases are perceived as mandatory, but people are still pleased to receive such a paper.

How to properly express gratitude

You can thank a person using simple but effective phrases. At the same time, you should not wait for a more convenient opportunity; it is better to do this whenever possible:

1. Let me express my gratitude for...
2. Our company would like to express our sincere gratitude for...
3. Thank you for your congratulations on the occasion of the company's anniversary...
4. I would like to thank you for...
5. Thank you very much for...

How to avoid cliched phrases

It is clear that a letter of gratitude is an official document that consists of generally accepted phrases and figures of speech, but you can try to avoid cliched expressions or reduce their number a little. There's no need to talk in general terms, it's better to be more specific this case: mention real people, their merits, actions, professional qualities, etc. The letter does not indicate the mistakes of colleagues, the shortcomings of their work, they try to emphasize only positive sides. It is better to use more sincere words and phrases “on your own behalf.”

Not only bonuses are a tool for stimulating employees. Methods of non-material incentives also successfully cope with the tasks of maintaining a working spirit in the team and strengthening the positive attitude of specialists towards the company. A thank you letter is one such tool. You can write it not only for the employee. In relations with an organization with which cooperation has been or is being carried out, this form of expressing gratitude for something will also be appropriate.

When is it appropriate to write a thank you letter?

Letters of gratitude are designed to increase staff motivation to work and loyalty to the organization. As a rule, these are written and handed over for any reason:

• an event in the life of an employee: for example, an anniversary, length of service, high performance indicators;
• significant date for the organization: the company’s birthday, achievement major victory in the activities of the entire company or its division;
• professional holiday or some other special event.

A letter of gratitude can be written for any employee of the company. It is drawn up on behalf of the head of the organization or the head of the department. It is allowed to express gratitude to companies in the same way: for cooperation, good work, participation in events, timely payment for goods and services, and so on. Issuing or sending a letter of gratitude to a partner company will contribute to further mutually beneficial relationships.

The delivery of letters of gratitude to recipients most often takes place in a solemn atmosphere.

How to properly express gratitude?

The text of the thank you letter is written by hand, drawn up on the organization’s letterhead, or printed on a special blank made of thick paper. The latter can be bought in a store or ordered at a printing service salon, taking into account the specifics of the event.

In the “header” the name of the sending company is indicated, below (on the right) the last name, first name, patronymic and position of the recipient are placed (if the recipient is an organization, then its name is indicated with or without the details of the director), then in the center of the sheet in large font is the inscription “ Letter of gratitude”, followed by a direct address to the addressee, the main part of the text, the signature of the originator with the company seal and the date.

• Use a formal business style, except in cases where the event dictates the possibility of using a humorous tone of the letter (rare).
• The employee should be contacted in the appropriate form. The word most often used is “respected”, after which the addressee’s name and patronymic are mentioned. Addresses like “dear”, “dear” and the like are unacceptable.
• Avoid clichés and cliched phrases, use your imagination.
• Try to base it on the employee's personality or positive qualities partner company. Talk to the specialist’s immediate supervisor, find out about his skills and achievements, and then, based on the information received, express your gratitude. For example: “The administration of Luzhaika LLC highly appreciates your abilities in the field of training and supporting new employees, and developing a team spirit in the department.” The more specifics and facts there are in a letter, the more valuable it will be for a person.
• Be sure to indicate the reason for which the letter is being delivered (“due to exceeding the department’s plan by 50%,” “on the occasion of bank employee’s day,” and so on).
• It is advisable to use not only words of gratitude, but also warm wishes for the employee or team of the partner company, as well as express hope for further successful relationships (if appropriate).
• The award must be presented publicly, with the entire text read out.

Don't forget to check what's written for availability. various kinds errors (punctuation, spelling and others). Special attention Pay attention to the correctness of last names, first names, patronymics, positions and names of organizations.

How to write a thank you letter for an employee or organization: sample texts

For many years of work

Dear Vladimir Semyonovich!

The administration of Luchik LLC expresses gratitude to you for your many years of work and significant contribution to the development of our enterprise!

You have worked for the benefit of our company for 20 years. Over the years, you have implemented many successful projects and solved many difficult problems. You are a role model among colleagues and an experienced mentor for young employees. We sincerely wish you good spirits and health, as well as inspiration for new achievements and victories!

Director of LLC "Luchik" S.S. Ivanov

For good work

Dear Fedor Stepanovich!

We express our sincere gratitude for your invaluable contribution to achieving the goals and active participation in events related to the implementation of the project!

Thanks to you, our company was able to reach a new level of development. We are ready to conquer the next peaks together with you.

We wish you to maintain the same tireless energy and passion in your work!

Director of LLC "Plamya" F.V. Snegirev

For conscientious work

Dear Semyon Semyonovich!

On behalf of the entire team and myself, I express my gratitude for the quality work. We know very well how much soul and talent you put into your activities. You work not only in work time, but also on weekends in order to achieve the planned results on time. We appreciate the enormous contribution you make to achieving the company's goals and objectives.

We congratulate you on Mechanical Engineer's Day and sincerely wish you prosperity, further career success and personal well-being!

Director of Iskorka LLC A.A. Petrov

For contribution to development

Dear Veniamin Prokhorovich!

On the occasion of the 10th anniversary of the plant, the administration of Forward LLC expresses its endless gratitude for the contribution you made to the development of our company!

Your high professionalism and serious approach to our common cause evoke great respect. You are a wise mentor to your colleagues and an incomparable expert in your work.

May good luck accompany you, further professional growth and joy in all areas of life!

Director of Forward LLC S.I. Plakhov

For cooperation

For holding the event

Dear Anna Ivanovna!

The Factor LLC company expresses its sincere gratitude to the team of consultants of Sodeystvie LLC for conducting sales training. The acquired knowledge and skills allowed our employees to reach a new quality level of work and attract a large number of clients. Your professionalism has become a powerful impetus for the development of our business!

We look forward to new trainings and wish further growth and prosperity to the entire team.

Director of Factor LLC I.L. Lasers

Do not neglect the use of such effective tool motivation of staff or partner organizations, as a letter of gratitude. The cost of money and time for drawing up, processing and presenting such a useful award, which can become the key to further long and fruitful cooperation, is minimal.