How to send a notification letter with an attachment description and an acknowledgment of receipt. What does "Declared Value" mean in the mail? Valuable parcel

The attachment inventory is a document that confirms the name, cost and quantity of the items being sent. The inventory of attachments can be enclosed in valuable letters, parcels and parcels. This document is filled out according to the standard form 107, after which it is endorsed with a post office stamp.

Rules for filling out the attachment description

The attachment description form is filled out as follows:

• indication of the type of departure (package, parcel, valuable letter);
• recipient's data - full name and postal address (written in the "To" line);
• filling in the main table (prescribed No. p / p, name and number of items sent, their cost);
• indication total shipped items and their declared value (written in numbers).

At the end of the form in the "Sender" line, you must sign, after which the document can be certified by a postal worker. After checking the accuracy of the inventory information, the postal worker must sign on the form and indicate his position.

In the attachment inventory form, the sender must indicate the declared value of the parcel, the amount of which will be returned to him in case of loss postal item. However, keep in mind that the higher the value of the package, the higher you will have to pay. If desired, the value of the shipment can be omitted, but then the sender will not receive compensation if it turns out that the parcel is lost.

According to the rules, the attachment inventory is filled out in two copies, one of which is enclosed in the shipment, and the second remains with the sender along with the receipt. The document can be handwritten or completed on a computer. After certification by the stamp of the post office, no corrections or additions can be made to the inventory of the attachment.

Despite the appearance Email, and all kinds of programs that allow you to communicate freely, mail services continue to be used. Official correspondence, correspondence between consumers and utilities, sending documents to the court - all this is carried out strictly by mail. In addition to simple letters, for sending which it is enough to put them in the mailbox, the post office may offer to send valuable or ordered letter. What is the difference between these two postal items?

What is a registered letter?

If the sender wants to know whether his letter has reached the recipient or not, he sends a registered letter, for sending which he a receipt is handed. A notification is attached to it, which is filled out by the sender and on which the recipient must sign, as well as indicate the date when the letter arrived at his address. The notification shall indicate the address to which it should be returned. If it is returned to the sender with the signature of the addressee, he can be sure that the letter has reached.

This type of mail is often used in business correspondence when you need to urgently send documents and you need to be sure that they will reach the final addressee, since the mail guarantees the delivery of such a letter. Also, registered letters are sent by enterprises when they respond to citizens' appeals and complaints, in order to attach a receipt for sending the letter and a notification to the received response as proof of receipt of the correspondence by the addressee. If a registered letter is not received, it is returned to the sender together with the notification with a corresponding note.

What is a valuable letter?

A valuable letter is sent in cases where the documents or contents of the letter have a certain value and if it is lost, the sender may suffer material damage. An inventory must be enclosed in the letter, which indicates the list of documents and their cost, which the sender has the right to demand in case of loss of correspondence. A valuable letter may also be accompanied by a notification of its receipt by the addressee.

What is common between registered and valuable letters

These types of postal items exist in order to secure shipment correspondence. Letters of value and registered letters are usually accompanied by a notice of receipt. For sending mail correspondence, the sender pays additionally for mail services, in confirmation of which he receives a receipt containing a unique code that can be used to track the location of mail correspondence. It is impossible to send money either by valuable or registered mail, for this there are Money transfers by mail.

What is the difference between registered and valued letters?

Postal items have many differences that the sender should carefully study before choosing how he will send the correspondence.

Price

Sending a registered letter costs less than a valuable one, and the reason lies in the fact that an inventory of the attachment is drawn up for the latter, which indicates the cost of the correspondence being sent. In case of loss of a letter or its theft, the post office bears material responsibility to the sender and compensates for the material damage caused. Valuable mail is usually sent important documents, such as employment history or claim materials that have a certain value for the sender, because their loss can cause him material damage.

Departure type

By registered mail, you can send a letter, an “M” bag, a secogram, a postcard or a parcel, a valuable letter has a narrower range of correspondence that can be sent - this is a container, parcel, letter or parcel.

Availability of inventory and notification

Sending a valuable letter implies the obligatory filling in of an attachment inventory, which indicates the entire list of documents to be sent with the exact indication of their name, number of pages and cost. To fill out there is a special approved form. The correctness of filling out the inventory must be checked by the postal employees, they check whether all the specified documents are available, since the post office is responsible for the safety of the sent letter.

If everything is filled out correctly, then the postman puts a stamp on the attachment inventory and puts one copy of the inventory in an envelope, and gives the other to the sender. The notification does not have to be attached to a valuable letter; the sender fills it out only if he wants to know when the correspondence was received by the addressee. An inventory is not attached to a registered letter, but a notice of receipt may be attached.

Delivery type

The postman delivers the registered letter to the addressee at the address indicated by the sender. The notice must contain the date of receipt and signature of the recipient. After filling, the notification is sent to the sender as evidence that the letter was received by the addressee. If, however, the recipient was not found at the specified address, the mail returns a registered letter marked "at the expiration of the storage period" or "the addressee has left."

A valuable letter can be received by mail with a passport or a power of attorney. The recipient receives a notification to the address indicated in the letter that a valuable letter has arrived at the post office and must be picked up. Unfortunately, this is a disadvantage of sending a valuable letter, since unscrupulous recipients may ignore that a letter has arrived at their address and never receive it, since it is returned to the sender at the end of its storage period at the post office.

Despite the development high technology, Availability modern ways communication and data exchange capabilities via the Internet, there may be situations when it is necessary to transfer information to hard copy. As a rule, original documents of value are sent in this way.

In contact with

Purpose

If, when sending a regular message, the sender does not need to visit the post office, then a registered letter with a notification can be sent only with the appropriate registration at the post office. Postal workers will help to comply with all the subtleties of the procedure so that the shipment is guaranteed to reach the addressee. This is the most reliable way forwarding.

It is enough to warn the operator about the intention to send a registered letter in order to avoid errors in registration. How much it costs to send a registered letter and receive confirmation of sending, you need to find out directly at the post office.

The attachments to be sent are most often:

• originals valuable papers;
• documentation for work activities organizations;
• original copy of invoices and acts for financial statements;
• requests, notifications from state and municipal institutions: tax service, judicial system, military commissariat
• certificates, copies of personal documents, powers of attorney, etc.

Sending a registered letter by Russian post will not require much time and money. Marking "Customized" on the envelope indicates the assignment of a unique identification code. Such an imprint is affixed by a postal worker, after which the sender has the opportunity to track the movement of his shipment by entering the received code in the corresponding line of the Tracking service on the official website of the Russian Post: https://www.pochta.ru.

Important! The identification number can be found on the receipt issued to the sender after the payment is made.

Action algorithm

If the shipment is registered, then in addition to being able to track its path to the addressee, the sender can receive not only a documentary report on delivery to the specified address, but also the fact of delivery, confirmed by the recipient's personal signature (notification).

Such messages can only be received by the person indicated in the "Recipient" line. Other persons are entitled to receive, but only if they have a certified certificate.

How to send a registered letter:

1. Prepare documentation for submission.
2. Visit any branch of the Russian Post.
3. Inform the postal worker of the intention to issue exactly this species sending.
4. Enter all the data of the sender, addressee.
5. Correctly fill out the form of notification of receipt.
6. Give the mailman an envelope with papers and a form.

According to the volume of documents sent, you can choose the most appropriate size of the envelope. Permissible dimensions correspond to: C6 format - minimum, C4 format - maximum. The weight should not exceed 100 grams if the shipment is carried out within Russia, and 2 kg if the shipment is carried out abroad.

The delivery time for a registered valuable letter depends on the remoteness of the sending and destination regions. To find out the approximate date, you should use a special calculator available for use on the Russian Post website.

Sample form

The sender does not have to compose the text. There are special forms for this: on the territory of the Russian Federation - f. 199, for foreign countries - CN07. The sender will learn about the personal delivery of a registered letter by the returned signed form. Notice printed on thick paper A6 format:

Information is entered line by line. Forms are issued free of charge, often they can be found in special compartments. If an error was made while filling out, you can fill out new form. When the message reaches its destination, the addressee will receive a notification, the presentation of which will allow him to pick up the envelope. The recipient does not have to think about how to correctly fill out a notice of delivery of a registered letter, because the sender did it for him. He will only have to put a signature proving the fact of delivery.

Russian Post provides an opportunity to use additional services, for example, SMS delivery notification, 1st class forwarding, delivery of messages by airlines.

It would seem that it is impossible to make a mistake. However, there is some confusion when filling in the rows. How to correctly fill out a notice of delivery of a registered letter.

1. Specify the type of notification: simple or custom.
2. Check the box for the type of message that is being sent. IN this case"letters", "registered (oh)".
3. In the line "To" enter the full name of the person sending the message, or the name of the organization (when documents are exchanged between legal entities).
4. The sender's address is written in the "Address" line.

If you have any doubts about the correctness of the postal code, it is better to contact the postman, determine the correct index using the directory.

Attention! Many people make the mistake of identifying themselves as the sender. Remember that such a notification indicates receipt by the addressee, which means it is sent on his behalf.

In the "Sender" line, you must indicate the person to whom the transfer was sent, but yourself as the "Recipient".

additional service

To send important papers, you can use another service - send a valuable letter with a list of attachments. This type of forwarding allows you to partially or completely compensate for the damage in case of loss or damage to the message. What is a valuable letter with an attachment description. Such a letter (or parcel) with a declared value is officially registered by the postal system, after which its path is available for tracking by the assigned track code.

How to send documents in a similar way. There are rules for sending insured parcels. The procedure is similar to sending messages of the "registered" category and is carried out only from the post office.

In order not to make mistakes, you need to follow step by step instructions:

1. Prepare documents.
2. Come to the post office, pick up the best size envelope. Minimum and maximum allowable size- C6 and C4 format, respectively.
3. Inform the postman about the intention to send a valuable item.
4. The amount indicated as "declared value" is set by the sender and is written in the line of the form when making the shipment.

Find out how much it costs to send a registered (valuable) letter by Russian post, perhaps using online calculator or the postal worker. For example, shipment from Samara to Khabarovsk will take about 6 days, and the total cost, together with the notification and inventory, will be about 170 rubles (about 4 days, the cost is 220 rubles with an expedited delivery method).

To avoid loss or confusion at the time of receipt of the message, an inventory of the contents is additionally included in the envelope. An insured letter with a description of the attachment avoids misunderstandings between the mail, the sender and the addressee.

The inventory is drawn up in two copies, one of which remains in the hands of the sender, and the second is put inside the envelope after verification by the postman. When filling in, in addition to the total value, the sender indicates the value of each of the forwarded positions. Upon arrival of the letter at the addressee's post office, he will receive a notice containing the mark "valuable", as well as the amount of the assessment. Thus, the recipient has the opportunity to verify the actual availability of documentation with the inventory.

Useful video: how to send a letter of receipt?

Remember! Please check all documents before submitting. Attachments must be listed strictly line by line, indicating the serial number and name. Handwriting must be legible and text must be free of errors. Any corrections are not allowed.

Letter - a postal item inside which there is a text (text message) or other attachment. Letters are of the following types:

• simple;
• with declared value;
• custom.

Let's take a closer look at what a registered letter is. Only written texts (messages) are sent by registered mail, and it is handed over to the recipient personally against signature by the postman.

The postman delivers the letter home, but if the recipient was not at home, then the postal worker puts a notice of receipt of a registered letter in the mailbox. With this notice, the recipient must personally come to the post office, present their passport and receive a letter. All registered letters are registered in unified system and they can be tracked on special websites on the Internet.

The cost of sending a registered letter weighing up to 20 g without VAT is 46.00 rubles. For the overweight of a registered letter, you must pay an extra 2.50 rubles. without VAT for every 20 grams.

How to calculate the cost of a registered letter

• For example, you want to send a registered letter weighing 60 g from St. Petersburg to Moscow;
• To do this, we add up the cost of sending a registered letter and an additional payment for an overweight of 40 g;

In reality, it will look like this: 46.00 ₽ + 2.50 ₽ + 2.50 ₽ = 51.00 ₽, excluding VAT;

As a result, we get the amount of 51.00 rubles, which represents the total cost of sending a registered letter from the example, excluding VAT, the cost of an envelope and gluing stamps.

There are also first-class letters, and they are also plain, valued, and registered.

First-class letters are expedited letters, the delivery of such letters takes place on the shortest routes. Due to this, the delivery time of such letters is much shorter than the delivery period of standard letters. The following parameters of letters of the 1st class are allowed: smallest size- 114x162mm, the largest - 250x353mm, maximum weight - no more than 0.5 kg.

Prices for sending class 1 letters depend on the place of departure and weight, the distance of forwarding does not affect the cost in any way. Therefore, the cost of a registered letter of 1st class will depend only on its weight and the place of departure.

Post offices have separate mailboxes for receiving class 1 letters, the withdrawal of letters from them occurs much more often than from simple boxes. For the fastest sorting, Class 1 letters are always sent in envelopes with a yellow border and the "First Class" logo.

If you need to send something very valuable, then there is such additional service, as a description of a letter attachment. Such an inventory is filled out in two copies in accordance with the form 107 of the Russian Post. One copy remains with you, the second, along with the letter, is sent to the recipient. Such letters are accepted by postal employees in open form. If you want to know the cost of a registered letter with a description of the attachment, then, unfortunately, such a service for registered letters is not provided. The Russian Post provides the attachment inventory service only when sending valuable letters.

If you want to know the cost and send a registered letter by Russian post, you just need to visit any of the Russian post offices, where its employees will consult, calculate the cost and send your letter.

Attachment Description- this is a document that is enclosed in a postal item and contains the name, quantity and cost of the items sent. The inventory of attachments is used when sending valuable letters, parcels, parcels. This document must be stamped by the post office before the postal item is sealed.

Attachment description form has standard form 107.

How to fill out an attachment description

Consider the procedure for filling out the form of the inventory of attachments to the mailing.

First, we indicate the type of departure: a valuable letter, parcel post or parcel.

Then in the line "To" we write the full name, in the line "To" - the mailing address of the recipient.

We proceed to filling out the table, in which we indicate the payment order number, the name of the items being sent, their quantity and cost (in rubles). The declared value affects the amount of compensation in case of loss of the postal item. But it is important to consider that the higher it is, the greater the insurance fee for sending a postal parcel. At the request of the sender, it can be omitted.

In the line "Sender" we put a signature.

The position is indicated below and the signature of the postal worker who checked all the completed information is put.

The inventory of the attachment is compiled in two copies - one of them is enclosed in the postal item, the second is received by the sender along with the receipt. This document is written by hand or completed on a computer. Corrections are not allowed. Before sealing the postal item, a stamp of the postal item is put on the attachment inventory form.