How often are occupational safety instructions reviewed? Labor protection instructions: basic requirements Updated labor protection instructions
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Labor safety instructions are developed in accordance with Methodological recommendations for the development of state regulatory requirements for labor protection, approved by Resolution of the Ministry of Labor of Russia of December 17, 2002 N 80, and, as a rule, on the basis of standard instructions on labor protection approved by the relevant federal executive authorities, as well as on the basis of intersectoral or sectoral standard instructions on labor protection (in its absence, on the basis of intersectoral or sectoral rules on labor protection), requirements safety set out in the operational and repair documentation of equipment manufacturing organizations, taking into account specific production conditions.
Labor protection instructions for an employee are developed based on his position, profession or type of work performed.
The labor protection instructions for the employee include general labor protection requirements, as well as labor protection requirements:
- before starting work;
— during work;
— in emergency situations;
- upon completion of work.
Note, that the employer ensures the development and approval of labor safety instructions for employees, taking into account the written opinion of an elected trade union or other body authorized by employees. A collective agreement or agreement may provide for the adoption of instructions on labor protection in agreement with the representative body of workers.
The employer organizes the verification and revision of labor safety instructions for employees. The instructions must be revised at least once every 5 years.
Labor safety instructions for workers may be revised ahead of schedule:
— when revising intersectoral and sectoral rules and standard instructions on labor protection;
— when the working conditions of employees change;
— when introducing new equipment and technology;
— based on the results of the analysis of materials from the investigation of accidents, industrial accidents and occupational diseases;
- at the request of representatives of labor authorities of constituent entities of the Russian Federation or federal labor inspection authorities.
If during the period of validity of the labor protection instructions for the employee, his working conditions have not changed, then, by order (instruction) of the employer, its validity is extended for the next period, about which a record is made on the first page of the instructions (the current date is put, the stamp “Revised” and the signature of the person responsible for revising the instructions are given, the name of his position and the transcript of the signature are given, the extension period is indicated instructions).
The head of a structural unit (service) of an organization must keep a set of labor protection instructions in force in the unit (service) for employees of this unit (service), as well as a list of these instructions.
The location of labor safety instructions for workers is determined by the head of the structural unit (service), taking into account accessibility and ease of familiarization with them. Accounting for labor protection instructions for workers is carried out by the organization’s labor protection service.
For newly commissioned and reconstructed production facilities, it is allowed to develop temporary labor protection instructions for workers. They must ensure the safe conduct of technological processes (work) and the safe operation of equipment. These instructions are developed for the period prior to the acceptance of the specified production facilities into operation.
Responsibility for revising instructions rests with the heads of departments and the employer.
Control The timely development, verification, revision and approval of labor protection instructions for workers is carried out by a labor protection specialist.
Sample order“On extending the validity period of labor protection instructions”
Limited Liability Company "Vo Dvor"
Order
Taganrog
About extending the validity period
labor safety instructions
Due to the absence of changes in working conditions and the expiration of 5 years from the date of approval of labor protection instructions
I order:
Extend the validity period of labor protection instructions for:
— car drivers;
— cleaner of industrial and office premises;
- carpenter.
Director ______________ S.A. Tsarev
Note: At the same time, on the reverse side of the instructions, visas are issued for the developer of the instructions, the head of the labor protection service, interested parties (chief mechanic, chief power engineer, chief technologist, etc.).
The first page of the extended instructions contains the following details:
- The current date;
— stamp “Revised”;
— signature of the person responsible for revising the instructions, name of his position and transcript of the signature;
— the deadline for extending the instruction is indicated.
23.07.2018
By law, companies must regularly monitor the content of current documentation in the field of labor protection. If necessary, the instructions may be extended or revised and updated.
In order to extend the validity period, an order is issued, which indicates the list of documents in respect of which the extension will apply.
The article provides a correct sample of this order, which can be downloaded below.
The need to review the validity period
When carrying out occupational safety measures, one of the main requirements of both legislation and state inspection bodies is the availability of documentary evidence of all stages of complex work.
When conducting inspections by government agencies, reconciliation of documentation and the actual implementation of activities is an important stage in the control work.
In the absence of any regulatory acts of the enterprise (orders), government bodies may recognize the results and the very fact of carrying out labor protection measures as invalid, which, accordingly, will entail the imposition of an administrative fine on the organization.
Therefore, all the more it is important to support all ongoing production activities with orders. This case also applies to situations in which it is necessary to extend occupational safety instructions.
This happens when the deadline set by law expires - instructions must be updated every 5 years, upon completion of which documents are drawn up.
If desired, management can make updates more often than expected when the basis of work activity changes (a fundamental change in labor protection legislation, a change in the technological process using hazardous and harmful materials).
Also taking into account annual inspection and preventive measures the methodological instructions must be extended on carrying out a complex of labor protection.
Purpose of the document
Order to extend instructions– is an internal regulatory act of the organization, which gives legal force to the actions of the responsible specialist when carrying out activities and organizing teaching materials.
Every year, at the beginning of the production year, the responsible specialist initiates the issuance of a special order to extend all existing instructions (or to amend certain regulations).
The order approves the extension of documents as usual for 1 production year(in rare cases for several years).
Accordingly, when carrying out an inspection by the state labor inspectorate, the presence of this order gives legitimacy to the actions of the occupational safety specialist in using instructions and carrying out preventive and other measures.
Federal the legislation does not regulate the mandatory presence of such an order, however, the practice of implementing various security measures and government bodies require the existence of such a regulatory act.
Registration procedure
Making an order carried out by the responsible person for labor protection at work. This regulatory act must necessarily comply with the norms and requirements of document management in the organization, as well as GOST standards in the field of document management.
This order includes the following information:
- name of the organization and seal of the enterprise;
- responsible for carrying out labor protection measures;
- the basis for extension (the previous order has expired);
- list of regulations in respect of which the extension applies;
- the period for which the instructions are extended;
- visas for heads of personnel and legal services.
There is a large list of professions and types of work for which the employer is required to develop labor safety instructions. However, it is not uncommon that such instructions are missing or do not comply with the requirements of labor legislation. In this article, we will consider the basic requirements for the content of the instruction, the procedure for its approval and storage.
According to the requirements specified in Articles 212 and 225 of the Labor Code, the employer is obliged to provide instructions on labor protection, training in safe methods and techniques for performing work, providing first aid to victims, as well as develop and approve instructions on labor protection.
Development of instructions
Labor safety instructions are not developed for a specific employee, but for professions, positions or types of work performed. For example, “Occupational safety instructions for a repairman”, “Occupational safety instructions when working at height”, etc.
Instructions can also be developed describing general safety requirements for certain categories of workers (regardless of profession or position). For example, “Occupational safety instructions for all workers at the enterprise”, “Occupational safety instructions for all workers in the thermal workshop”, etc.
When developing instructions, you can use the following documents:
- Standard instructions on labor protection;
- presented on our website.
When developing instructions, the employer must take into account the specifics of production, the equipment being operated, the requirements of technological documentation, etc.
As a rule, the employer does not develop it independently, but delegates this function to an individual employee (or group of employees). In most cases, these responsibilities are assigned to an occupational safety specialist or the head of the occupational safety department. However, these responsibilities can also be assigned to heads of structural units.
Note: It is advisable for the employee responsible for developing instructions to include this function in his job responsibilities, fixing this in the employment contract or job description.
Instruction sections
The labor protection instructions must include the following sections:
1. General labor protection requirements. As a rule, this section includes:
- Requirements for the age and health of workers;
- Work and rest schedules;
- List and standards for issuing special clothing, safety footwear and personal protective equipment;
- List of dangerous and harmful factors.
2. Labor protection requirements before starting work. The following items can be included in this section:
- The procedure for preparing the workplace;
- The procedure for inspecting tools and personal protective equipment;
- The procedure for checking the serviceability of equipment, fences, alarms, protective grounding, ventilation, local lighting, etc.;
- The procedure for accepting and handing over shifts.
3. Labor protection requirements during work. In this section it is recommended to indicate:
- Techniques and methods for safe work performance;
- Instructions on maintaining the workplace during the working day.
4. Occupational safety requirements in emergency situations. Here you should indicate:
- List of possible emergency situations and the reasons for their occurrence;
- Procedure for an employee to act in case of fire or accident;
- The procedure for notifying senior management, fire and medical services;
- The procedure for providing first aid to victims.
5. Labor protection requirements upon completion of work. Here you can specify:
- Equipment shutdown procedure;
- Procedure for cleaning the workplace and waste;
- The procedure for notifying responsible persons about detected deficiencies;
- Personal hygiene requirements.
If necessary, additional sections may be included in the instructions.
Note: For workers at hazardous production facilities, safety rules provide for the development of production instructions. It is advisable to combine such instructions with labor protection instructions. For example, “Occupational safety and production instructions for tower crane operators.”
Approval and storage of instructions
The instructions are coordinated with the trade union and other services (for example, with the legal department, labor protection service, heads of structural divisions, etc.). After which, labor safety instructions are approved and put into effect by order of the employer.
Note: The title page must contain the glyph “I approve”, the date and the employer’s signature. As well as notes on agreement with the primary trade union organization, and in its absence, with the labor protection commissioner.
Labor protection instructions are recorded in a special journal by an authorized employee of the labor protection service.
A control copy of the instructions is stored in the labor protection service, and the required number of copies is issued to structural units.
The fact of issuing instructions must be recorded in a special journal.
All employees instructed according to the instructions must be familiar with it and signed it.
Validity period of instructions
The validity period of the labor protection instructions is five years. At the end of this period, the instructions are revised.
Extension of the validity period of labor protection instructions is carried out by order of the employer. The title side is marked “Revised”, the details and signature of the person responsible for revising the instructions, as well as the validity period of the instructions.
In some cases, instructions should be revised ahead of schedule:
- When introducing new technologies and equipment;
- According to the result or accidents;
- At the request of the GIT inspector.
Note: For the absence of developed labor safety instructions, the employer may be held administratively liable.
By position, profession and type of work. This obligation is provided for in Article 212 of the Labor Code. For information about what instructions the enterprise should have, see the information in Table 1.
Download documents on the topic:
Table 1.Labor safety instructionswhich must be approved by the employer
For what violations in the field of labor protection an employer can be held administratively liable, read .
What to consider when developing occupational safety instructions
The law does not establish how to develop and approve security instructions. In practice, employers develop occupational safety instructions for occupations in accordance with the Methodological Recommendations for the Development of Labor Safety Instructions, approved by the Russian Ministry of Labor on May 13, 2004 (hereinafter referred to as the Methodological Recommendations). For more information on how to draw up occupational safety instructions, read .
Occupational health and safety instructions are created on the basis of inter-industry or industry standard instructions on labor protection (if there are no such documents, then instructions are created based on labor protection rules). In addition, when drawing up instructions, they take into account the safety requirements contained in the operating and repair documentation of equipment manufacturers, and so on. These requirements are established in relation to a specific position, profession of an employee or type of work performed. The Labor Code obliges the employer to develop and approve rules and instructions on labor protection 2017 for employees. In this case, the opinion of the trade union committee or other representative body of workers is taken into account (Article 372 of the Labor Code of the Russian Federation). For information about what errors in occupational safety and health will result in claims being filed against a personnel officer, read in .
Develop instructions for employees of various professions based on the employer’s order and the list of positions and types of work for which instructions are drawn up. The list of professions is established on the basis of the organization’s staffing table. The instructions must include:
- what are the requirements for the safe operation of equipment;
- what are the requirements for the safe execution of technological processes and general issues of working conditions;
- what are the safe working methods and techniques, as well as the sequence of their implementation.
Note! For new and reconstructed production facilities being put into operation, it is allowed to develop temporary instructions on labor protection.
Validity period of the labor protection instructions
Contents of the labor protection instructions
So, as a general rule, labor protection instructions are prepared in any form. At the same time, it includes at least the following sections:
- general labor protection requirements;
- labor protection requirements before starting work;
- labor protection requirements during work;
- labor protection requirements in emergency situations;
- labor protection requirements upon completion of work.
Let's look at the contents of these sections in more detail.
Safety and labor protection instructions for accountants
Question from practice
How to draw up labor safety instructions?
The answer was prepared jointly with the editors
Ivan Shklovets answers:
Deputy Head of the Federal Service for Labor and Employment
The procedure for the development and approval of labor protection instructions, as well as the requirements for their content, are regulated by , approved . At the same time, these recommendations are not a normative legal act, since they are not registered by the Ministry of Justice of Russia, and are advisory in nature. Such explanations are given by specialists from the Russian Ministry of Labor in .
Occupational safety instructions can be developed both for employees of certain professions (positions) and for certain types of work...
Ask your question to the experts
Section "General labor protection requirements"
In this section instructions prescribe the basic requirements that all employees must comply with. In particular, indicate:
- under what conditions are employees allowed to work independently in the relevant profession or to perform one or another type of work activity (age, gender, health status, undergoing various etc);
- what responsibilities do employees have to comply with internal labor regulations and comply with work and rest schedules;
- list of dangerous and production factors that may affect an employee during his work activity;
- a list of workwear, special footwear and other personal protective equipment that are issued to employees in accordance with established standards, indicating the designations of state, industry standards or technical conditions for them;
- requirements for ensuring fire and explosion safety;
- the procedure in which the employer should be notified of cases of injury to employees, failure of equipment, devices and tools;
- personal hygiene rules that an employee must know and apply when performing work.
Section “Occupational safety requirements before starting work”
In the section “Occupational safety requirements before starting work” it is recommended to include:
- how to prepare a workplace, personal protective equipment;
- how to check source materials (in particular, blanks or semi-finished products);
- in what order to check the serviceability of equipment, devices and tools, fences, alarms, blocking and other devices, protective grounding, ventilation, local lighting and other things;
- how to accept and transfer shifts in the case of a continuous technological process and equipment operation.
Practical situation
Mistakes in occupational safety and health, for which the personnel officer will be held accountable. How to find and fix
The answer was prepared jointly with the editors of the magazine " »
Svetlana NIKULINA answers,
expert of the magazine "Personnel Business"
Ignoring labor safety requirements is costly - fines reach up to 200,000 rubles ( ). It is better to identify violations on your own and correct them. During a complete audit of documents, it is not always clear whether there is an error or not. We propose to understand controversial issues using specific situations as examples...
The full answer is available after free
Labor protection instructionsfor electrician
Section “Occupational safety requirements during work”
In this section you must write:
- what methods and techniques an employee must use to perform work safely, how to use technological equipment, vehicles, lifting mechanisms, devices and tools;
- what are the requirements for safe handling of starting materials (raw materials, blanks, semi-finished products);
- what are the guidelines for maintaining a safe workplace;
- what actions to take to prevent emergencies;
- What are the requirements for the use of personal protective equipment for employees?
Section “Occupational Safety Requirements in Emergency Situations”
In this section it is advisable to fix:
- a list of the main emergency situations that may arise and the reasons that cause them;
- what employees should do if an accident or situation occurs that could lead to undesirable consequences;
- what are the rules for providing first aid to victims of injury, poisoning or sudden illness.
Section “Occupational safety requirements upon completion of work”
- how to properly disconnect, stop, disassemble, clean and lubricate equipment, devices, machines, mechanisms and equipment;
- how to remove waste generated during production activities;
- what personal hygiene requirements to observe;
- how to notify the immediate supervisor about deficiencies that affect labor safety if an employee identifies them during work.
In the article, we found out that every employer is obliged to develop and approve labor safety instructions for positions, professions and types of work. We reviewed the recommended structure of these documents and the procedure for their revision. Remember that the absence of instructions on labor protection is recognized by the GIT inspector as a violation of the law (Article 5.27.1 of the Code of Administrative Offenses of the Russian Federation).
Test yourself
1. In which case temporary IOT does not apply:
- a. they are designed for workers of reconstructed production facilities;
- b. they are designed for new production that has not been put into operation;
- c. they are developed for a period of up to 3 months in a company that is recently established and does not yet have proper documentation.
2. Does the professional standard for an occupational safety specialist provide for the development of IOT for all employees:
- a. Yes;
- b. No;
- c. yes, but only in cases where another employee is not appointed responsible for this.
3. What is not taken as a basis when compiling IOT:
- a. methodological recommendations approved by the Russian Ministry of Labor;
- b. standard intersectoral or sectoral IOT approved by individual departments;
- c. professional standards.
4. What to do if IOT involves duplicating part of an official document:
- a. reproduce the text of the document in full;
- b. add a link to the document;
- c. explain the provisions of the document concisely and clearly with reference to the document.
5. In which case is it not necessary to familiarize yourself with the requirements of safety rules:
- a. when transferred to another place of work;
- b. when returning from vacation;
- c. in the process of conducting unscheduled safety training.
Labor protection instructions are a normative act that establishes labor protection requirements when performing work in production. Occupational safety instructions can be developed both for workers in certain professions and for certain types of work. Instructions for workers are developed on the basis of inter-industry and sectoral rules on labor protection, standard instructions, safety requirements set out in the technical documentation of the equipment manufacturer and taking into account specific production conditions. Labor safety instructions are developed on the basis of an order from the head of the enterprise and the List of current instructions at the enterprise approved by the head.
Instructions on labor protection for workers servicing facilities under the jurisdiction of Gosgortekhnadzor (elevators, boilers, cranes, etc.). are developed on the basis of relevant rules and approved in the manner established by these bodies.
Labor safety instructions must contain the following sections:
- general safety requirements,
- safety requirements before starting work,
- safety requirements during operation,
- safety requirements in emergency situations;
- safety requirements upon completion of work.
Each instruction must be assigned a name and number. The instructions must be approved by the head of the enterprise, agreed with the trade union organization of the enterprise, signed by the head of the department, agreed with the labor protection service, specialists of the enterprise (chief power engineer, chief mechanic, chief technologist).
The labor protection instructions must specify the requirements for the safe operation of equipment, the safe execution of technological processes and general issues of working conditions, define safe work methods and techniques, and the sequence of their implementation.
In the "General Security Requirements" section it is recommended to reflect:
- conditions for allowing employees to work independently in the relevant profession or to perform the relevant type of work (age, gender, health status, training, etc.);
- instructions on the need to comply with internal regulations;
- requirements for compliance with work and rest schedules;
- a list of dangerous and harmful production factors that can affect an employee during work;
- a list of workwear, safety footwear and other personal protective equipment issued in accordance with established standards, indicating the designations of state, industry standards or technical conditions for them;
- requirements for ensuring fire and explosion safety;
- the procedure for notifying the administration about cases of injury to an employee and malfunction of equipment, devices and tools;
- instructions for providing first (pre-medical) aid;
- rules of personal hygiene that an employee must know and observe when performing work.
It is recommended to include in the "Safety requirements before starting work" section:
- procedure for preparing the workplace, personal protective equipment;
- the procedure for checking the serviceability of equipment, devices and tools, fences, alarms, blocking and other devices, protective grounding, ventilation, local lighting, etc.;
- procedure for checking source materials (blanks, semi-finished products);
- the procedure for receiving and handing over shifts in the case of a continuous technological process and equipment operation.
In the section "Safety requirements during operation" it is recommended to provide:
- methods and techniques for the safe performance of work, the use of technological equipment, vehicles, lifting mechanisms, devices and tools;
- requirements for safe handling of starting materials (raw materials, blanks, semi-finished products);
- instructions for maintaining a safe workplace;
- actions aimed at preventing emergency situations;
- requirements for the use of personal protective equipment for workers.
In the section "Safety requirements in emergency situations" it is recommended to set out:
- a list of the main possible emergency situations and their causes;
- actions of employees in the event of accidents and situations that may lead to undesirable consequences;
- actions to provide first aid to victims of injury, poisoning and sudden illness.
In the section "Safety requirements after completion of work" it is recommended to reflect:
- the procedure for disconnecting, stopping, disassembling, cleaning and lubricating equipment, devices, machines, mechanisms and equipment;
- procedure for cleaning waste generated during production activities;
- personal hygiene requirements;
- the procedure for notifying the work manager about deficiencies affecting labor safety discovered during work.
The instructions must be specific. The instructions should not include requirements not related to occupational safety issues, as well as words reinforcing the meaning of individual requirements (for example, “categorically”, “strictly”, “strictly”), since all requirements of the instructions are mandatory to be fulfilled.
Procedure and timing for reviewing labor safety instructions
Instructions must be revised at least once every 5 years; the following are revised ahead of schedule:
- when revising legislative acts, standards, regulations;
- at the direction of higher authorities;
- when introducing new equipment, technology, new materials;
- when working conditions change, based on the results of the investigation of accidents and incidents.
Control over the timely revision of instructions is assigned to the enterprise's labor protection service.
Responsibility for revising instructions rests with the heads of structural units and the employer.